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Cash Management Information
Cash Management Training Session Link
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The collection and handling of cash is governed by Administrative Practice Letter I-E (PDF), Administrative Practice Letter I-F (PDF), and Administrative Practice Letter I-D (PDF) . In brief:
(1) cash registers or pre-numbered cash receipts must be used to record the receipt of cash at the departmental office; (2) departments must deposit daily cash and checks in the Bursar's Office on a SCHEDULE OF COLLECTIONS FORM; (3) employees assigned responsibility for handling cash are required to participate in a Web-based cash management session (provided by the Bursar's Office) on an annual basis.
Departmental bags are available for transmittal of cash and checks; call the Bursar at 581-1521, to obtain a locking bag.
The following is a list of forms in use by the University of Maine as of 06/02/06 please use them instead of the examples shown in the Administrative Practice Letters.
Petty Cash Form (Microsoft Excel)
Schedule of Collections Form (Microsoft Excel)
Travel Advance (Microsoft Excel)
Check Request (Microsoft Excel)
Policies and procedures governing administrative policies are found in documents issued by the University of Maine System (UMS) Board of Trustees, the UMS Chancellor's Office, and campus-specific memoranda from the President, Vice President, Chief Financial Officer, Deans and Directors. UMS documents may be found in Administrative Practice Letters.
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