Cash
Management Information
Cash Management Training Session Link
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The collection and
handling of cash is governed by
Administrative Practice Letter
I-E
(PDF),
Administrative
Practice Letter
I-F (PDF), and
Administrative Practice Letter
I-D
(PDF)
. In brief:
(1) cash registers
or pre-numbered cash receipts must be used to record the receipt
of cash at the departmental office; (2) departments must deposit
daily cash and checks in the Bursar's Office on a SCHEDULE OF
COLLECTIONS FORM; (3) employees assigned responsibility for
handling cash are required to participate in a
Web-based cash management session (provided by the Bursar's
Office) on an annual basis.
Departmental bags
are available for transmittal of cash and checks; call the Bursar
at 581-1521, to obtain a locking bag.
The following is a
list of forms in use by the University of Maine as of 06/02/06
please use them instead of the examples shown in the
Administrative Practice Letters.
Petty Cash Form (Microsoft Excel)
Schedule of Collections Form (Microsoft Excel)
Travel Advance (Microsoft Excel)
Check Request (Microsoft Excel)
Policies and procedures governing administrative policies are
found in documents issued by the University of Maine System (UMS)
Board of
Trustees, the UMS
Chancellor's
Office, and campus-specific memoranda from the President,
Vice President, Chief Financial Officer, Deans and Directors. UMS
documents may be found in Administrative Practice Letters.
