*Please make sure that any gift monies received in your department are immediately forwarded to the Office of Institutional Advancement for processing.
Schedule of Collections
To process your Schedule promptly and efficiently, please review your deposit carefully to verify that all sections are filled out completely and correctly. It is also important that your supervisor verify the accuracy and completion of your deposit. It is very important that deposits be correct. Thank you.
Please list department name, campus mailing address and contact's phone number.
The Date the Schedule of Collections was prepared
Deposits should be made on a daily basis.
Multiple account numbers should equal the TOTAL.
For Canadian checks and cash, call the Bursar's Office for the daily discount exchange at extension 1529.
Enter the Total amount of Cash.
Enter the Total amount of Checks.
In the Prepared By section, please print your name.
The cash received by section is for the Bursar's Office use only.
There should be a separate adding machine tape on both the checks and on cash.
All checks should be stamped on back with your department's name and "For Deposit Only."
Departments should make a copy of the Schedule prior to sending it to the Bursar's Office. When you receive the receipt, match it to the Schedule and review it carefully. If you have ANY questions, please contact the Bursar's Office at 581-1521 immediately.
The following is a sample of the new schedule of collection form, to be used as of 07/05/2005. Please click here to download a copy (Microsoft Excel) to your computer or go the Tuition and Fees page.
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Including PeopleSoft Financial ChartFields |
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Dept: |
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Date: |
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Address: |
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Phone #: |
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Period of Collection: |
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PeopleSoft ChartField Combinations *=REQUIRED Fields **REQUIRED FIELDS FOR BURSAR'S OFFICE |
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* Unit |
* DeptID |
* Account |
Class |
* Fund |
Program |
Project |
Amount |
Fee Code |
Item Description |
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Fast Number |
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UMS05 |
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4 |
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UMS05 |
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UMS05 |
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UMS05 |
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UMS05 |
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UMS05 |
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UMS05 |
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UMS05 |
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UMS05 |
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ETAX |
Sales Tax |
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UMS05 |
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5 |
ECAN |
Canadian Discount |
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$0.00 |
Total |
4 |
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When using the more then one of same fee codes within a schedule of collections, please summarize each fee code in order to expedite the deposit process. |
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Total Per Fee Code |
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Total Per Fee Code |
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Processed By |
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Total Per Fee Code |
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Date |
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Prepared By |
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Cash |
6 |
Check |
7 |
Total |
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Title |
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