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Bursar's Office

Cash Management Training Session

Administrative Practice Letter I-D (PDF) requires that all individuals responsible for cash participate in a cash management training session prior to beginning their assignment and at least once a year.  The purpose of this Web site is to provide the required cash management training in a cost effective and timely basis with minimal disruption to the effected employees.

This site was designed for and works best when viewed with Netscape 4x or IE 4x. To obtain a more current version of Netscape, please visit Netscape's download site or Internet Explorer's download site. The adobe acrobat reader may be needed to view or print some of the following data.  To obtain the reader please visit Adobe's download site.

Please submit your name, date, and department name on the bottom of the form so that you will be credited with taking the course.  Quiz questions have been embedded throughout the text of the training program.  You may back up to previous pages using your browser's back button. 

The following is a list of forms in use by the University of Maine as of 06/02/06 please use them instead of the examples shown in the Administrative Practice Letters.

• Petty Cash Form (Microsoft Excel) 11/2006
• Schedule of Collections Form (Microsoft Excel) 10/2006
• Travel Advance (Microsoft Excel) 10/2006
• Check Request (Microsoft Excel) 11/2006

Please forward questions, concerns or problems regarding this Web page to:

Carmel Blankenship-Livi
581-4232
carmel.livi@umit.maine.edu

 

 Administrative Practice Letter I-F (PDF)  

Training Session Starts Here

Please go to this site (Administrative Practice Letter I-F PDF) and review the material and all related exhibits.

Now that you have reviewed the material please answer the following questions:

1. Checks and cash receipts should be deposited
a. within a Year
b. Daily
c. Monthly
d. when cash exceeds $1000

2. The receipt of all cash must be recorded on
a. a cash register
b. pre numbered cash receipts
c. a or b
d. Accounting Sheets

3. When segregation of duties is not possible
a. another cashier should approve all deposits
b. the cashier's supervisor should approve all cash deposits
c. the Dean should approve all cash deposits
d. the Bursar should approve all deposits

Administrative Practice Letter I-E  (PDF)

Please go to this site (Administrative Practice Letter I-E PDF) and review the material and all related exhibits.

Now that you have reviewed the material please answer the following questions:

4. Petty cash reimbursements must
a. include receipt copies
b. include original receipts
c. be submitted within 90 days from receipt date
d. b & c

5. Petty cash funds are established when
a. a frequent need to pay out amounts greater than $125.00
b. any expense that requires IRS reporting
c. when payment through normal acct. channels would result in delay, annoyance, or excessive expense of maintaining records.
d. emergency situations such as travel (not to exceed $300 in cash)
e. c & d

6. Who is responsible for a petty cash fund?
a. President
b. employee signing Imprest fund receipt
c. Dean
d. Provost

7. Petty cash is maintained on an imprest basis. This means
a. I can get money once per month
b. Fund remains constant and I'm reimbursed for actual expenditures
c. Fund amount increases each month

Administrative Practice Letter IV-E (PDF)

Please go to this site (Administrative Practice Letter IV-E PDF) and review the material and all related exhibits.

Now that you have reviewed the material please answer the following questions:

8. Delegation of authority and responsibility for approving transactions is done by
a. giving verbal authorization for an employee to sign his/her supervisor's name
b. giving written authorization to an employee to sign the Dean's name
c. giving written authorization to an employee to sign his/her own name

9. Facsimile signature stamps may be used to approve financial transactions
a. true
b. false

This cash management session continues with the following additional information on deposits.  Please click here.

Please put your name in the space provided below indicating you have completed the cash management training session. Upon submitting the quiz results, follow the "quiz results" link to check to see if you passed. Only completely correct results will be submitted to the Bursar's office to verify your training.

*NAME

*DEPARTMENT

*EMAIL ADDRESS

 *required

               

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Quiz results:

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Office of the Bursar
5703 Alumni Hall, Room 100
Orono, Maine 04469-5703
Phone: (207) 581-1521 | Fax: (207) 581-1474

If you have any questions or comments on this Web site, please contact Carmel Blankenship-Livi.