Campus Recreation

Memberships, Lockers, and Policies - Membership Policies

MEMBERSHIP AND CANCELLATION POLICIES
Subject to change: Campus Recreation reserves the right to revise, amend, and/or change any published information.

• Membership Benefits and Types
• UMaine Employee Voucher Program
• Membership Periods
• Membership Eligibility
• General Membership Policies
• Membership Policies: Changes / Cancellations / Refunds
• Program Policies: Eligibility / Registration / Cancellation

GENERAL FACILITY USE POLICIES
Subject to change: Campus Recreation reserves the right to revise, amend, and/or change any published information.

• General Facility Use Policies
• Family Policies
• Safety and Emergency Response
• Conduct and Community
• Services Policies

Membership Benefits and Types:

Full Membership – Includes full use of all Campus Recreation facilities during open recreation times.  Benefits include:

• Use of all cardio and weight equipment
• Use of racquetball and squash courts (reservations may be needed)
• Participation in open recreation activities including but not limited to pick-up basketball, volleyball, badminton, and indoor soccer
• Use of Wallace Pool
• Use of the leisure pool
• Walking or jogging on the indoor track
• A wide selection of free adult group exercise classes
• Reduced-fee access to any fee-based Group Ex classes, Fitness programs, special events, and services such as personal training, equipment rental, Maine Bound trips / courses, races, and other events
• Use of the locker rooms, including locker rental at the Rec Center
• Equipment checkout (for basketball, volleyball, racquetball, etc.)
• Ability to sponsor facility guests (must be 18+ to sponsor a guest)
• Use of Mahaney Dome during open recreation hours for soccer, field hockey, football, cricket, rugby, etc.
• Recreational climbing during open recreation hours on the climbing wall at the Maine Bound Adventure Center

Guests:

• Full membership holders may bring 3 free guests per year.  (UMaine Students may bring 2 guests per semester.)
• Guests may participate in group exercise classes by purchasing a Drop in Pass for the class.
• Guest must sign the Liability Waiver prior to using any facility.
• Guests are not eligible to participate in Intramural Sports or Sport Clubs.
• Guests aged 13 or younger must follow the age guidelines listed in our Family Use Policies.
• Guests may check out equipment during their visit. The Full Member who sponsors that guest is financially responsible for any loss or damage to equipment used by their sponsored guest.

Wallace Pool Pass:

Entitles holder to swim during any open swim times at Wallace Pool, located in the Memorial Gym.  No other membership benefits or discounts are given with this pass. Pass holder may access other Campus Recreation programs and services (such as personal training, equipment rental, child/youth camps, and Maine Bound trips and courses) for additional fees.

Climbing Wall Pass:

Entitles holder to climb during open recreation times at the climbing tower and bouldering wall located at the Maine Bound Adventure Center.  No other membership benefits or discounts are given with this pass. Pass holder may access other Campus Recreation programs and services (such as personal training, equipment rental, child/youth camps, and Maine Bound trips and courses) for additional fees.

Early Bird Facility Pass:

Entitles holders to use the Rec Center only on Monday – Friday before 10:30am.  No other membership benefits are given with this pass.  Pass holder may access other Campus Recreation programs and services (such as personal training, equipment rental, child/youth camps, and Maine Bound trips and courses) for additional fees.

Punch Passes:

Entitle the holder to use the Rec Center during all hours of operation, as well as the Maine Bound Adventure Center and Wallace Pool during open recreation hours. Each individual facility use is considered one punch on the pass. Punch passes are transferable and multiple punches may be used at the same time.

UMaine Employee Voucher Program:

Several University of Maine System employee bargaining units have negotiated a Voucher system where members of these bargaining units receive paper Vouchers good for 8-24 visits to any UMaine System fitness facility.  Basically equivalent to Day Passes, these Vouchers are only valid for entry to the facility, not for entry to additional-cost programming, classes, services, or events.  No member benefits or discounts are granted with the Voucher.

Voucher-Specific Policies:

• Vouchers are equivalent to Day Passes.  One punch on the paper Voucher grants entry for all your family members who are there with you on that day… but each family member needs to have a signed waiver, and needs to be checked in separately through our system.
• Once you are in the facility you can go to any of the free group ex classes, and you can pay the drop-in fee to attend the other group ex classes.
• Voucher holders are not eligible to purchase FitPasses or rent lockers, and do not get Member rates on programs/services.
• If you already have a membership and want to use your Voucher instead, you may suspend or cancel your membership.
  • Suspension:  Written request required.  Request must include the date you would like your membership reinstated.  If you have a locker you may keep it.  Depending on your method of payment, your expiration date may be extended by the same period.
  • Cancellation: Written request required.  You may cancel your membership with no penalty, but you will lose all membership privileges.  If you have a locker, you may keep it until it expires but you may not renew it.
• The remainder of our facility and membership policies must also be followed.

Voucher Procedure:

• Go to HR and get your first 8-punch paper Voucher.
• Show the paper Voucher to our front desk staff, and we’ll assign a free Voucher Pass to you and your immediate family (spouse/partner, dependents under 23) in our system.
• Each time you visit, we’ll punch your paper voucher once, and we’ll also swipe your Maine Card through our system in order to check you and your family in on our Voucher Pass.
• Your family is allowed to use the facility whether you’re there or not, as long as they have both the paper Voucher with them, and a Photo ID.  Children under the age of 14 must be accompanied by someone over the age of 18.  Anyone visiting who is not included on your Family Voucher Pass must pay the Day Pass fee.
• Once you have used all your punches on the paper Voucher, you may return to HR for another.  You are allowed up to 3 Vouchers (24 visits) total.  You are not required to renew your Voucher Pass in our system after you get a new paper Voucher.

Membership Periods

All memberships are inclusive of University breaks and holidays that fall within that period.  Please note that hours will be reduced during breaks and holidays. Hours of operation are posted on the Campus Recreation website.

Membership Periods:

• 12-Month: 12 months from Date of Purchase
• Perpetual: Continues until canceled in writing
• Semester:
  
  • Fall: Expires on December 31
  • Spring: Expires on first Friday after graduation
  • Summer: Expires on August 31

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Membership Eligibility

• University of Maine full- and part-time students are automatic full members of Campus Recreation.
• Memberships are available to UMaine Employees, Alumni, and Retirees, Employees of our Corporate Affiliates, and Local Residents.
• Membership type and fee is based on an individual’s primary affiliation with the University of Maine. All memberships are subject to proof of affiliation, employment, or enrollment.

General Membership Policies

• All members and visitors must sign the General Use Liability Waiver prior to using the facility.
• Memberships become effective when payment is received, proof of membership eligibility is confirmed, and a signed Liability Waiver is received.
• Members may purchase “secondary” memberships for their spouse/partner and their dependent children aged 0-22.  Secondary members must be added for a minimum period of 6 months, or the remaining duration of the membership, whichever is less.

UMaine Students:

• Campus Recreation full membership is granted to all full-time and part-time undergraduate and graduate University of Maine students who attend classes on campus and pay the Recreation Center Fee. Membership is granted for the enrolled semester only.
• A MaineCard is required in order for membership to be automatically assigned in our system; contact Sharon Kenney, Assistant Director for Marketing and Membership, for exceptions.
• Individuals must be recognized as a full-time or part-time student as determined by the University of Maine. Contact the Office of Student Records at (207) 581-1290 for information.
• Students who are not enrolled for the current semester may purchase a “Student – Fee Due” membership for the next semester after the last term for which they were enrolled. For example, a student who does not take classes over the summer.
• Students who are only enrolled in online classes may purchase a “Student – Fee Due” membership.
• Students may purchase “secondary” memberships for their spouse/partner and their dependent children aged 0-22.  Secondary members must be added for a minimum period of 6 months, or the remaining duration of the membership, whichever is less.
• Student and Student-Affiliated Secondary memberships are not pro-rated.

UMaine-Affiliated Membership Policies:
To qualify for the UMaine-Affiliated rate, individuals must be:

• An employee (full-time or part-time) at UMaine, UMaine System, or any other UMaine campus (proof of employment required),
• An employee of any company whose place of business is located on the Orono campus (proof of employment required),
• An employee of a local municipality (proof of employment required),
• An employee of a corporation that has established a formal corporate agreement with Campus Recreation (proof of employment required),
• A retiree* from the UMaine System or any UMaine campus (proof of retiree status required), or
• An active-duty member of the military (military ID required).
• To qualify as a UMaine Employee, the individual’s primary affiliation with the University must be employment. If the employee is also taking classes, or has a spouse/partner who is a student, their employment remains their primary affiliation.
• Employees who do not themselves want to be members may sponsor their spouse/partner and/or dependents for membership at the UMaine-Affiliated rate.  Secondary members must be added for a minimum period of 6 months, or the remaining duration of the membership, whichever is less.
• If you have eligibility questions, please contact Sharon Kenney, Assistant Director for Marketing and Membership, at (207) 581-1082.

*Retirees:

• University of Maine retiree must be a member for spouse/partner or dependents to have membership(s) under this category.
• Individual must have actually officially retired from the University of Maine, not just have worked there in the past.
• Retirees are eligible for Medicare may qualify for free memberships under the “Silver Sneakers” program. For more information, contact Kristie Deschesne, Associate Director for Programming, at (207) 581-1082.

Local Residents:

• Local residents are eligible to purchase a membership and sponsor a secondary membership for their spouse/partner or dependents.

Secondary Memberships:
Memberships must be purchased by the primary affiliate. Secondary members must be added for a minimum period of 6 months, or the remaining duration of the membership, whichever is less.

• Spouse and Partner: Spouse/Partner memberships are intended for spouses and partners as defined by the University of Maine’s health benefits plans.
• Dependents: Dependent memberships are intended for members’ dependents (aged 4-22 and/or declared dependent children) as defined by the University of Maine health benefits plan.  Memberships are free for dependents aged 0-4. A parent or legal guardian must sign the Release and Assumption of Risk for all dependents under 18 years of age prior to the first use of the facility or programs.

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Non-Student Membership Payment/Changes/Cancellations

Payment Methods:

We accept Cash, Check, MC/Visa/Discover credit cards, University of Maine Payroll Deduction, and Payroll Deduction from a select few of our Corporate Affiliates. “Perpetual” memberships must be paid via automatic credit/debit card payments, or by Payroll Deduction.

Changes:

You can request changes to your membership at any time by filling out a Change/Cancel Form. Call (207) 581-1082 or stop at the Member Services Desk at the Rec Center.

If a member’s University of Maine affiliation has changed and they are no longer eligible for membership under their current membership category, the member has two options:

• They may continue their membership at an adjusted rate based on their new status, or
• They may cancel membership and a refund will be prorated based on the paid-but-unused full months of membership. The administrative fee (below) will be waived.

Cancellation Terms for Perpetual Memberships:

• Your membership will continue until you notify Campus Recreation in writing.
• If you hold this membership type for less than 1 year before cancelling, you will be assessed a $75 cancellation fee.  If you hold this membership type for longer than 1 year you will not be charged a cancellation fee.

Cancellation Terms for All Other Memberships/Passes:

• Cancellations will be effective as of the end of the current month.
• A $25 administrative fee will apply to all membership cancellations except when dictated by medical necessity (doctor’s note required).

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Programs

Campus Recreation reserves the right to revise, amend, and/or change any published information. Campus Recreation reserves the right to cancel courses, to set minimum and maximum sizes for programs, and to make decisions that affect the location and content of its programs. Therefore please check with Campus Recreation for current program information.

Program Eligibility:

• All current members of Campus Recreation are eligible to participate in departmental programs such as fitness, Maine Bound, family programs, and other events. Registration and payment of additional fees may be required for participation in some programs.
• Non-members may participate in additional-fee programs at the non-member price.
• All undergraduate and graduate students currently enrolled at the University of Maine are eligible to participate in the Intramural Sports program.
• All undergraduate and graduate students currently enrolled at the University of Maine are eligible to participate in the Sports Club program.

Program Registration Procedures:

To register for Campus Recreation programs and events, call Campus Recreation (207) 581-1082, or visit the Member Services Desk at the Rec Center or MBAC.  We accept cash, personal checks, and MC/Visa, with full payment due upon registration. Current University of Maine students may elect to be billed through the Business Office for Maine Bound programs. Early registration is advised as space is limited.

Program Cancellations/Refunds:

Registrants who must cancel from a program or activity should inform Campus Recreation as soon as possible. Registrants who cancel prior to the registration deadline receive a refund minus a $25 administrative fee, or the cost of the course, whichever is less. Students who cancel prior to the registration deadline will be billed the administrative fee on their student account. Non-students will be refunded the program fee minus a $25 administrative fee.  No refunds can be given after the registration deadline. If Campus Recreation cancels a program, full refunds will be given.

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General Facility Use

In consideration for other users, please use all Campus Recreation facilities in the manner for which they are intended.

Facility Entry:

To enter any Campus Recreation facility, individuals must present a valid MaineCard, RecCard, or Day Pass receipt, and must have paid appropriate fees (either as a student, or by purchasing a Campus Recreation membership or pass).

Food and Drinks:

Please, no glass containers. Food is permitted in lobby and lounge areas only. Water is allowed in activity areas only if it is in an enclosed, unbreakable container. Exceptions to these restrictions include University-catered functions and special events.

Tobacco Use:

Smoking and tobacco products are not permitted anywhere on the University of Maine campus.

Alcohol and Other Drugs:

Alcoholic beverages, and illegal and performance enhancing drugs, may not be brought into or used in any Campus Recreation facilities. For safety reasons, individuals may not use Campus Recreation facilities or participate in programs while under the influence of drugs or alcohol. Exceptions include alcoholic beverages at University catered functions and special events. Click here for additional information about the Alcohol and Drug policy.

Cell Phones:

For safety and security reasons, the use of cell phones is not allowed in locker rooms, bathrooms, or sauna, and not recommended while using fitness equipment. Additionally, the use may be restricted in some specific programs for privacy and safety reasons.

Bicycles, roller skates, rollerblades and skateboards:

For everyone’s safety, bicycles and skateboards may not be brought inside Campus Recreation facilities. Roller skates and roller blades are allowed on the Multi-Activity Court, but must be removed before exiting the MAC.

Animals:

Only certified guide or personal assistant animals are permitted in Campus Recreation facilities.

iPods, MP3 players and other personal music devices:

Please be sure to use headphones when using personal music devices.

Moving Equipment:

For your safety, only Campus Recreation staff may move equipment in Campus Recreation facilities.

Closing Time:

All areas including locker rooms must be vacated by closing time each night. Reminders will be given as the closing time nears. A final announcement will be made when the facility closes. Fifteen minutes prior to closing, all rented and checked-out equipment must be returned, and all day lockers must be emptied.

Facility Closures:

Areas of the Rec Center and MBAC may be closed and/or restricted from time to time.  Most of these closures and restrictions will be due to special events, classes, cleaning and maintenance, reservations, or inclement weather. Scheduled closures will be posted one week in advance whenever possible. Unscheduled or emergency closures will be posted to the Campus Recreation Facebook page.

Electrical Storm Policy – Swimming Pools

Due to the threat of electrocution from a lightning strike, the swimming pools will close in the event of a lightning storm. Although the building has a lightning protection system, including the pool structure being bonded and grounded, there is still a possible risk of shock through the underground metallic network and large surface area of the water. Campus Recreation has taken the recommendation of the National Lightning Safety Institute and the American Red Cross to close all indoor swimming facilities during an electrical storm. When the first lighting strike is seen or thunder strike heard, the pools will be cleared and area closed. The pools will reopen 30 minutes after the last lightning is seen or thunder heard Patrons can congregate in the locker rooms and the lobby areas until the pool reopens. The showers will be unavailable while the pool is closed during thunder and lightning storms.

Personal Belongings:

Please lock your valuable personal belongings in day lockers, and otherwise use cubbies. Unsecured belongings may be considered abandoned property and turned in to lost and found. Campus Recreation can not responsible for lost, stolen or damaged personal property.

Attire:

At a minimum, please wear shorts, shirts, and closed-toe athletic shoes in all Campus Recreation facilities, with the exception of the pool and outdoor play fields. Non-marking court shoes must be worn on basketball and racquetball/squash courts, and in multipurpose rooms. For health/sanitation reasons, bare feet are not allowed anywhere except the locker rooms and pools. Please strongly consider wearing sandals in the pools and locker room areas anytime you are not actually in the water. Please wear appropriate swimwear in the pools, spa, and sauna, and change into suitable attire before using other areas of the facility.

Photography:

To protect individual privacy, photography and/or videotaping are not allowed unless prior written authorization is obtained from the Director of Campus Recreation or his/her designee.

Open Recreation:

Open recreation hours are available for all members to engage in various recreational activities on a first-come, first-served basis.

Disability Access:

It is the policy and practice of The University of Maine to comply with the Americans with Disabilities Act, Section 504 of the Rehabilitation Act, and the state and local requirements regarding people with disabilities. Under these laws, no qualified individual with a disability shall be denied access to or participation in services, programs, and activities of The University of Maine. The SFRC is designed to accommodate patrons of varying abilities. Campus Recreation staff are available to provide accommodations to members with disabilities. Members are encouraged to contact Campus Recreation in our facility to help ensure that their request for accommodation is met.

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Family Policies

Our family policy encourages members and guests to bring children to use the Rec Center and MBAC for drop-in recreational use any time these facilities are open.  Special family events and family hours are offered in both facilities and many family- and youth-specific programs will be available during the year.  A parent or legal guardian must sign a Liability Waiver for all children under 18 years of age prior to the first use of the facility or programs. (The child’s name goes on the top of the first page, and the parent signs on the back. If your signature is difficult to read, please also print your name.)

Special policies related to children are in place.  See below.

• Children aged 0-13 must have direct and hands-on parental or parental-approved 18+ year old guardian supervision at all times.
• Children may use the spa when they’re tall enough to keep their heads completely out of the water with their feet firmly touching the bottom (not just the bench).
• Children aged 0-2 may be brought into the opposite gender locker room. If you are bringing a child with you who is of the opposite gender and 3+ years old, please use the Family/Assisted locker room located in the pool access hallway.
• Age 0-4 years:
  For health and safety reasons, children of these ages are not permitted at any time in the weight and cardio areas, the sauna, or the racquetball/squash courts. Infants may not be left in carriers while their guardian exercises nearby. Carriages/ strollers are not permitted on the track.
• Age 5-11 years:
  For health and safety reasons, children of these ages are not permitted in the weight and cardio areas, with the exception of enrollment in programs.
• Age 12-13 years:
  With proper direct supervision, children of this age are permitted in all areas.   For safety reasons, they may not sponsor guests or supervise other children.
• Age 14 -17 years:
  Youths of this age are permitted in all areas without supervision.   For safety reasons, they may not sponsor guests or supervise children.

Swimming Pool Use

• Only Swim Diapers are approved for pool use; they are available at the Front Desk.
• Periodic bathroom breaks should be encouraged by parents for children of all ages.  At 5 minutes before each hour, all swimmers will be required to exit the pool.
• Each adult may bring in up to 3 children if there are any non-swimmers in the group, and 5 children if all are swimmers.
• Children who cannot swim without the aid of flotation devices are considered non-swimmers.  Flotation devices approved for non-swimmer use must be Coast Guard Certified Personal Flotation Devices (PFDs) and presented to the lifeguard for inspection upon entering the pool.
• “Water Wings” are not Coast Guard Certified PFDs and are therefore not approved.

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Safety and Emergency Response

Emergency:

All Campus Recreation employees who are on-duty in the Rec Center and MBAC during hours of operation are certified with First Aid and Professional Rescuer CPR/AED. In the event of a medical emergency inside theses facility, please notify Rec Center staff immediately and they will assess the patient and determine what medical treatment is needed.

Non-emergency:

For non-emergency aid such as ice and band aids, please go to the Front Desk. Please also immediately inform Campus Recreation staff of any unsafe condition, suspicious activity, or maintenance/ custodial needs.

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Conduct and Community

Campus Recreation Human Dignity Statement:

We recognize, understand, and encourage celebration of the human differences that surround us. We ask you to participate in fostering this spirit.  Any expression of bigotry, hatred, prejudice or disrespect is inconsistent with the ideals of preserving human dignity and contradicts the values of healthful living and fair play promoted by the University of Maine and our staff.

Code of Conduct:

The University of Maine’s codes of conduct are in action in Campus Recreation facilities and programs at all times. Use of University of Maine facilities is a privilege and participants are expected to be good citizens and respect the rights of others.  Individuals who engage in unacceptable or irresponsible behavior may be subject to further disciplinary action as outlined in the University of Maine Student Conduct Code (PDF), policies of Human Resources and other University of Maine Policies, and/or state and federal Law.

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Services Policies

Equipment Checkout:

• Sports equipment, locks, and towels (see below) are available for free checkout in the Rec Center at the Front Desk. Climbing equipment for use at the MBAC is available for checkout at the Maine Bound Entry Desk.
• A MaineCard, RecCard, or Day Pass receipt is required to check out equipment from the Equipment Issue Desk or the Maine Bound Entry Desk.
• Equipment must be returned at least 15 minutes prior to facility close.
• Participants are financially responsible for any loss or damage to equipment while it is in their possession and/or in their responsibility, including equipment used by their sponsored guest.  Participants will be assessed up to the market value for replacement of lost/damaged items.
• Campus Recreation can not responsible for loss or damage to personal equipment or apparel utilized by participants in any facility operated by the Department.

Towel Service:

• Towels are available at the Front Desk, for members and specialty pass holders only.
• Towels must be checked out to each member/passholder by name; only one towel at a time.
• Lost or stolen towels will be the responsibility of the member/passholder, and will result in a $10 replacement charge.

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