Steering Committee Meeting Minutes
October 14, 2009
Present: Rob Hatch, Ann O’Brien, Nancy Cronin, Kathy Whaley, Linda Labas, Jenn
Wiles, Janna Gregory, Patti Woolley, Karen Farber, Cindy Brown, Loraine
Debra Hannigan – Welcome
Facilitator – Kathy Whaley
Recorder – Linda Labas
Agenda Item: update and core team organization
Update/ Discussion: Debra Hannigan shared the history and
purpose of the group. Discussed the new core team – comprised of leads of each
of the work plan goals and Kathy Whaley. Other new TA national consultants will
be available to join and support the group from Head Start and NCCIC (child
care). Explained the structure, the reporting format and the work plan goals.
Will use this format of reporting to go out to Steering Committee to keep folks
informed and to get insights and input. Core team will meet 5 times and Steering
another meeting in spring.
Agenda Item: Goal 2
Discussion: Deb shared the update. The OIT (Office of
Information and Technology) at State level is and has been working with
different state departments. Reviewed the information about the longitudinal
data through DOE grant – currently in the middle of 3 year grant and will be
writing for an extension to continue this work. DOE and DHHS reps are involved.
Group is in the process of looking for a good example to pilot. They identified
the Educare program being developed in Waterville as a pilot to figure out how
to collect and share data across systems. Goal is for others to have access to
specific info with certain permissions (aggregate data). Later input from the
larger group and/ or others may be possible as system is developed.
- Continue to meet as this process develops.
- CDS Case system will be integrated as will other data
- As data system is developed info will be shared with
Agenda Item: Goal 4
Discussion: Janna reported. The first priority and main focus
has been the training calendar. Met twice to move forward the information
gathered during the June Steering Committee meeting. Jenn Wiles will be the lead
for the training calendar at MRTQ. Jenn will continue to be part of this group
and the Core Team along with Allyson Dean, MRTQ Director. Discussed broadening
the audience and access to include allied health providers (OT, PT, ST) giving
them greater access to and opportunities for learning to provide integrated
therapy in inclusive settings. One way to do this was to invite partnering
agencies and associations (OT, PT, ST) to be part of and to post offerings. The
group reviewed other training calendars to look at particulars. Selected search
options (dates, locations, credit, non-credit, sponsor agencies, format of
delivery, cost, audience, scholarship info). The group will start with partner
agencies that will be invited to submit offerings and anticipate broadening the
invitation as this gets started. Future work will include linking the guide to
higher Ed and the on-line training mods from the MEIO web page. The goal is to
have this ready the first of the year. The next meeting the group hopes to have
a mock up of the training calendar to review.
- Continue working on developing the components for an
- Continue to define the criteria for training
Agenda Item: Goal 1
Discussion: Cindy shared information about the initial process.
Goal to look at community toolkit for self-assessment of inclusive practices.
Discussed what this means for birth – 2 years. Provider gets the approval for
the service through a contract. If setting is where the child is getting the
service – program needs an approval. If program setting is a child care setting
– need to be licensed, go through the QRS. If provider for EI/ECSE need to go
through CDS. Discussed licensing and ADA and other regulations and rules. CCIDS
developed tipsheets with one discussing the laws. A toolkit with other resources
was part of the tipsheet project and has info related to support in child care/
ADA etc. Linda is also collecting information CDS and Pre-K public school
program approval application have been combined and Debra and Janine are using
this and can provide feedback on how this has worked/ issues etc.
- Work group will continue.
- Suggestion by Ann – convene a meeting between licensing,
DHHS and CDS to streamline the licensing, QRS, CDS program
Agenda Item: Goal 3
Discussion: Debra H. provided an overview and history of this
goal and outcomes. Several meetings have taken place and initially wanted to
share information, identify commonalities, challenges, and opportunities.
Discussed what some of the issues are related to specific children and what
services they are eligible for (CDS or medically necessary). Shared the update
on the activities being discussed / currently in process. Debra and Ann feel
this work has been very positive and worthwhile. It has resulted in shared
understanding of each other’s services, obligations, rules, criteria and
barriers, etc. Goal is to work efficiently with ever shrinking resources.
Additionally all are working to streamline the process. CDS staff will have info
about CBH services and can apply for more services through MaineCare for
medically necessary services. Ann described the review and approval process. Rob
discussed how we might look at braided funding making it more seamless to the
families and the professionals. How can providers and professionals get the info
to families instead of having them go through many layers to get what is needed.
Cindy talked about what is happening in the field related to specially designed
instruction or special instruction and when this might fit within the medically
necessary services through MaineCare.
- Goal 3 work group will continue to meet.
Kathy summarized and informed the group that they will get an online eval to
provide feedback about the meeting.
The initiative can continue for about 3 years to look at systemic impact. May
want to continue to look at impact at the practice level.
Reminded people of the MEIO webpage and the list serve. Invite members to share
their “best picks” related to inclusion with Linda and she can review with the
Core Team and post to web page.
Next meeting MEIO March 18, 2010 - 1:00 – 3:00.
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