University of Maine
Gamers' Guild
Last Revision:
11-1-2001

Preamble:

We, the Gamers’ Guild, being an officially recognized club on the Orono Campus of the University of Maine do hereby propose a Committee, which shall vote on decisions regarding the activities of the Guild, set up gaming-related events over the course of the academic year, and administer a network to facilitate communication of interested parties. This network will serve the students of the University of Maine by providing a network of people with a common interest in role playing, the playing of video, board, and card games, and any other games not mentioned within these documents, such that they can more easily interact with one another. The Gamers’ Guild will promote the positive social activity of gaming in the campus community. The Committee and its elected officers pledge to provide a directory of all members each semester.

Part 1
General

1.001: Guild Membership - Those voicing interest in and active participation with the Gamers’ Guild shall be deemed members.

1.002: Dues - No fee shall be charged.

1.003: Membership Duties:
A. Vote on decisions affecting activities of the Guild.
B. Elect officers from their own members.
C. Set up game-related events throughout the year.

2.001: Voting - Officers remain members in respect to voting. With exception of the founding meeting, all members must attend the meeting prior to that in which a vote is held or forfeit their vote, for the current meeting. Officers retain voting privileges at all times.

2.002: Elections - Elections will be held during the second meeting of each Fall semester to determine officers. The elections will determine officers for the academic year.

2.003: Ratification - Decisions regarding addition of clauses, articles, or amendments to these articles require a 2/3 vote by the members of the Guild in attendance with a majority of the officers' approval. Normal activities, which do not change the structure of the organization or its members, require only a majority vote.

2.004: Impeachment - Should an officer's actions result in damage to the Guild or should it become necessary for any reason to remove an officer from a post, the advisor's signature and a 4/5ths vote from the members in attendance is required. Ample warning shall be given in advance so those interested may attend. In the event of an officer having been impeached, a new officer shall be elected to the vacated office as soon as reasonably possible.

3.001: Officers - Officers will be named during elections to run the Gamers’ Guild. Officers shall be elected from the general membership.

3.002: President - Acts as figurehead. Calls meetings to order, presents proposals to the committee for vote. Represents the Guild to the student government, etc. Acts as tiebreaker in votes. Chairs meetings. Signature required for movement of funds. Must call for elections second meeting of each Fall semester. President may retain his office unless the members vote a new president into office during the elections or the current president is impeached.

3.003: Vice-President - Acts as assistant to President. Assumes role of the President when the President is unable to attend a function.

3.004: Secretary - The secretary shall keep minutes, notes, etc. of meetings and decisions by the Committee.

3.005: Treasurer - The Treasurer shall be in charge of the financial records of the guild and will be held responsible for a current and accurate account of funds. One of two signatures required for dispersal of Guild funds, the second being the signature by the president.

4.001: Guild Council - The four officers: President, Vice-President, Secretary and Treasurer are responsible to report to the Guild members. These four officers together guide the members, by acting as a special council to draft proposals for presentation to the members. The source of proposals can be from any member of the Guild, but must be developed and clarified by the council so that its full intent and extent can be examined in the most expedient manner possible, before going to general vote by the members.

5.001: Advisor - A member of the faculty or staff of the University of Maine shall be found each academic year to act in the capacity of advisor, as required by the University of Maine guidelines for student organizations.

6.001: Disclaimer - The Gamers' Guild is not responsible for functions or actions of members or other individuals when said functions or actions are not sanctioned by the Guild as positive social activities. If the disclaimer is broken during a Guild activity or in the name of the Guild, the Guild and/or Council shall reprimand that member accordingly.

7.001: Technical Assistant - The Guild appoints an officer from its members to act as a technical advisor to assist with the creation and upkeep of a web page. This position is not considered an officer, but is considered a specialist advisor.