Pregnancy/Birth/Adoption of a Child
Female employees who give birth
Leave requests up to twelve weeks for the birth of a child must be granted under FMLA if the employee meets the eligibility requirements. The leave may be taken anytime during the first year after the birth.
A woman who gives birth to a child may use accrued disability leave for the period of time during which she is medically unable to work before and/or after the birth. Use of disability leave will normally be approved for six weeks following a birth without requiring a doctor’s certification. Longer use of disability leave is appropriate if the mother has a serious medical condition as defined by the FMLA; it requires a doctor’s certification of medical necessity. If a woman does not have enough accrued disability leave to cover the period during which she is unable to work, she may use any accrued annual leave* or compensatory time, and/or request a leave without pay. Leave requests for more than twelve weeks require the supervisor’s approval. In unusual circumstances where the woman is medically unable to work for more than six months, she should apply for long-term disability benefits.
If a woman would like leave to care for the infant beyond the period during which she is medically unable to work, she may use annual leave or compensatory time. When annual leave and compensatory time are exhausted, she may request leave without pay for up to one year (12 weeks for employees in the Police Unit). Extensions of unpaid leave beyond this limit may be approved under some leave policies.
Employees who are spouses or domestic partners
Leave requests up to twelve weeks for the birth of a child must be granted to a spouse under FMLA if the employee meets the eligibility requirements (the Family and Medical Leave Act does not cover domestic partners). The leave may be taken anytime during the first year after the birth.
Upon birth of a child, a father or domestic partner may use disability leave (within policy limitations), annual leave, compensatory time, and/or leave without pay.
The employee may use disability leave only for the time period during which the employee is needed to provide family care due to the birth mother’s disability. The father may use up to ten days of disability leave each year for absences resulting from the birth of a child to care for family members without being required to provide a doctor’s certification. Longer use of disability leave – up to a total of 20 days annually for faculty and professional employees, and up to half the total of accrued disability leave for classified employees – is permitted when the employee’s presence is needed to care for the mother’s serious medical condition. Such extended use of disability leave requires a doctor’s certification of medical necessity. Disability leave may be supplemented by annual leave*, compensatory time, or leave without pay if approved.
Annual leave, compensatory time, or leave without pay may also be used beyond the period for which disability leave is appropriate, up to six months for Service & Maintenance and Police Unit employees and up to one year for all other employees.
Either parent may request leave at the time of adoption of a child. The FMLA provides all employees with up to twelve weeks of leave following adoption or placement of a child. For faculty and professional employees, up to 20 days of accrued disability leave may be used for an adoption that requires the employee’s presence (such as foreign travel for an international adoption, or agency requirements that a parent remain home with a child after placement). All employees may use annual leave, compensatory time, and leave without pay during the adoption.
Placement of a foster child is treated like adoption for purposes of employee leave requests
Checklist for pregnancy and the period after childbirth
- Remember to apply for Family and Medical Leave. This applies to both the father and the mother. Contact the Employee Benefits office for appropriate forms.
- If the mother has Short Term Disability, apply for this benefit as well. Contact the Employee Benefits office for appropriate forms.
- Remember to add the newborn to your health plan as soon as possible after birth. You have 31 days after birth to add the child to your plan. The social security number of the child can be provided later, so do not delay because you do not have this information. If you have the Point of Service plan, the physician ID for the child’s Primary Care Physician does need to be provided right away.
- Other benefit changes such as life insurance may be made within 31 days after birth.
- The Advantage Account can be changed within 31 days after childbirth. The Day Care Advantage account can also be changed within 31 days of placing a child in Day Care or because of changes in Day Care providers.
- Work with your supervisor for approving leave for appropriate absences such as doctor’s appointments or various personal or medical needs as they arise.
- If you have dental insurance and you cover dependents, the policy requires that you cover all eligible dependents. A child must be added to your dental plan when eligible at age two.