Hire a new regular (overall apointment duration of seven months or more) full- or part-time salaried professional employee, or
Renew a professional salaried Fixed Length Term assignment.
Do not use for temporary salaried professional hires.
Note: This form is preceded by steps included in the hiring process including submission and approval of the Request to Fill form, the approval of the search process by Equal Opportunity, and the completion of a PDQ submitted (for eligible positions) to Human Resources. The PDQ results in the assignment of a Job Family and placement in a wage band within the Salaried Employee Classification and Compensation Program. Before initiating the appointment paperwork, the supervisor should also complete a Safety Checklist for review by Safety and Environmental Management.
- President approval is required for an appointment at a salary of $65,000 or above,
- Chancellor approval is required for an appointment at a salary of $90,000 or above,
- President and UMS approval is required if the hire represents an exception to the SECCP program, ex. hiring salary in the 4th quartile of the salary band.
Materials to Accompany Appointment
The Employee Will Need to Complete the Following Documents:
Completing the Form
The following describes parts of the form that may not be self-explanatory. The fields included in the Salaried Appointment Form directly relate to the information required by Payroll to create the employee’s record in MaineStreet. Based on the specific nature of the appointment, some areas may be marked as N/A (not applicable).
MaineStreet ID #
Completed IDS, I-9, W-4 and applicable benefit forms are required before this number can be assigned.
Please do not delay this form while waiting for a MaineStreet ID.
Planned Exit Date
This is the date the initial appointment will end. The end of the pay cycle should always be used for non fiscal year employees, ex. August 31 for a student calendar year appointment. To avoid the employee being overpaid, the department is responsible for processing the appropriate paperwork for a leave of absence or to sever employment.
Employee Supervision Level
The level of supervisory responsibility assigned to the employee:
A = Academic Director R = Coordinator
B = Associate Director S = Associate Dean
D = Director T = Assistant Dean
H = Department Head V = Vice President
Z = Supervisor
BOT policy requires that non fiscal year employees be paid in 12 installments. Therefore, non-fiscal year salaried employees who are hired after the beginning of their work year must have their pay spread over the normal pay cycle. The monthly rate of pay beginning the following September would be one twelfth of the employee’s base pay. Excepting Management Group employees, salaried professional positions are assigned to a salary band in accordance with SECCP procedures.
The breakdown between Accounting ID’s may be expressed to 3 decimal places.
Include other relevant information about the appointment here including:
Form Routing and Approvals