Travel           

Mileage Reimbursement Rate: .40/mile (7/1/2007)
Handicap Equipped Vehicle Rate: .45/mile

Travel Advances

processed daily
8:00 a.m. to 4:00 p.m.

PER DIEM RATE
Information

The travel office processes travel advances and expense vouchers and works closely with faculty and staff to ensure that travel expenditures are reported accurately and reimbursed in a timely fashion.

Members of the University will be reimbursed for travel expenses related to conducting University business.  Requests for reimbursement must be supported by the ORIGINAL receipts and must be approved by the appropriate departmental authorities.  Reimbursement is governed by  Administrative Practice Letter #26.

Airfare arrangements can be made in a couple of different ways.  For instance, you can contact one of the agencies listed on our Travel Agency Payment Form (see below) for quotes.  If you decide to go with one of them, you can complete the form, have it approved and fax it to them. They will work with our department directly on processing the invoice.  You can choose to go "on-line" and find a rate that suites you and pay by personal credit card.  In this case, you will then need to seek reimbursement prior to your trip (using a Travel Expense Voucher) or get reimbursed after you return. You will need to attach your original documentation (confirmation from the agent) as your receipt. Please be certain to always list the actual trip dates on the voucher rather than the purchase date of the ticket.

Moving expenses (Administrative Practice Letter #36 - updated 3/14/06) will now be reimbursed and reported by the University of Maine System Payroll Department in Bangor. Reimbursements will no longer be processed through Budget & Business Services. Please take a moment to review the APL. The new Moving Expense Reimbursement Form is found as an attachment to the APL link above.  When completed, the form should be forwarded directly to the System Payroll Department in Bangor for proper reimbursement.  Please be aware that any request for reimbursement should be accompanied by the employee's contractual moving expense agreement and all original receipts.  Any questions regarding the new process should be directed to either the System Payroll Department, swspayroll@maine.edu, 973-3320 or Paula Taylor, taylorp@maine.edu, 973-3303.

TRAVEL RELATED FORMS / LINKS

• Travel Advance

• Travel Expense Voucher

• Travel Agency Payment Form

• Currency Converter

• Currency Converter by DATE  * new *

• Vehicle Insurance Information for The University of Maine System