Printing and Mailing Services

Mailing Services | Student Mail | Postal Rates | Self-Mailers | Mailing Tips | Building Zips | Databases | Campus Lists | Regulations | Barcode Utility

Mailing Tips

Printing and Mailing Services offers both automated and manual folding, tabbing, envelope stuffing, addressing, and postage metering services. Please contact our customer service representatives for more information or an estimate on your bulk mailing project.

Bulk Mailing
The University of Maine holds a standard non-profit mailing permit (Permit No. 8) for departments wishing to send their mail at a bulk rate.

The following conditions must be met before mail can be sent at the automated bulk rate:

• Mailing must include 200 pieces or more than 50 pounds of mailable matter
• Each mail piece must be less than 16 ounces in weight
• Pieces must be identical in size and weight, with the same number of enclosures in each envelope
• Bulk mailings should arrive in the mailroom three to four days before the actual mailing deadline
• The mailing must be in ZIP order (from low to high)
• All flaps must be tucked in or sealed
• All metallic closures must be pressed flat
• Make certain all addresses are complete and include the ZIP + 4
• Include a sheet listing the number of pieces and FAST account or 10-digit Accounting I.D. to be charged
• Make sure mailers conform to current USPS regulations.

For more information about mailing regulations, including size and weight restrictions, visit our Mailing Regulations page.

First-Class Mail Automation Letters and Cards
First-Class Mail is required for personal correspondence, handwritten, or typewritten material, and bills or statements of account. It may also be used for any mailable item, including advertisements and lightweight merchandise.

• Eligibility standards for First-Class Mail Automations are:
• Mailings of 500 or more addressed pieces
• The mailing must be in ZIP order (from low to high)
• All flaps must be tucked in or sealed
• All metalic closures must be pressed flat
• Addresses must be matched using the CASS-certified process

Postal Barcodes
Mailers should be designed to allow a 4-3/4 inch x 5/8 inch space at the bottom for postal barcodes. Do not include content information in this area.

Postcard Address Panels
The minimum size of a postcard address panel, typically located on the right-hand side of the back of a postcard, is 3-3/8 inch x 3 inch from the bottom of any return address type. When designing your postcard mailer, confirm that adequate space is alloted to meet this regulation. Postcards failing to meet these regulations will be subject to a higher postage rate. Pre-formatted postcard templates are available in the Resources section of this Web site.

Mailing Services | Student Mail | Postal Rates | Self-Mailers | Mailing Tips | Building Zips | Databases | Campus Lists | Regulations | Barcode Utility