Hold the Date!
The next Professional Development day for Department Chairs and Directors is scheduled for Wednesday, May 22, 2013.  Currently, the event is scheduled  from 8:00-3:00 in Wells – room 3.  More details will be provided as the date approaches. 

THE DEPARTMENT CHAIR, a quarterly newsletter developed by the Department Chair Leadership Institute and edited by Carolyn Allard, focuses on issues relevant to academic administrators. Access this publication on-line from the USM School of Law Library using the link above. A University of Maine bar code (found on your UM ID card) is required to access this electronic resource.

Department Chair / Unit Director Resource Materials
Table of Contents

1. Faculty – Office of Human Resources
2. Departmental Toolkit – Office of Human Resources
3. Hiring – Office of Human Resources

• Faculty Position
• Salaried (Professional) Position
• Hourly (Classified) Position
• Postdoctoral Research Associate

1. Professional and Hourly Performance Evaluation – Office of Human Resources
2. Other Resources
3. Holding Effective Meetings – Cooperative Extension

Faculty Resources
Office of Human Resources

1. AFUM / Non-Represented Full-Time Faculty

• AFUM Contract
• Handbook for Non-Represented Faculty and Salaried Staff
• Promotion and Tenure Resources
• Reappointment Process and Guidelines
• Faculty Discipline Codes ( Also available as an Excel  spreadsheet)
• Reporting Outside Employment
  • ARTICLE24
  • Provost Memo
  • Reporting Form (See Forms, Section IV)
  • Departmental Responsibility Relating to Personnel Materials (AFUM)
  • Alternatives-To-Teaching Duties Associated with the Birth or Adoption of a Child
  • Overload Compensation Schedule
  • Eligibility to Receive TIAA-CREF on Summer Salary Payments

1. PATFA Part-Time Faculty

• PATFA Contract
• PATFA Membership Information Summary
• Pay Schedule for FY13
• PATFA Service Credit List
• Notices of Assignment Policy
• PATFA Availability Form (See Forms, Section IV)
• PATFA Overload Teaching Agreement
• Request for Authorizations for Additional Teaching Assignments
• PATFA Course Cancellation Form (See Forms, Section IV)
• Overload Compensation Schedule

1. Additional Resources

• Viewing and Printing Paychecks
• Faculty Benefits
• Family Friendly Policies and Resources
• Faculty Options – Facing the Birth of Adoption of a Child of Other Exceptional Life Circumstances
• Forms Relating to Faculty Issues (See Forms, Section IV)
• Policies
• Trainings
• Tuition Waiver Information
• Retirement Guide
• Employee Recognition
• Holiday Schedule

1. Forms –  PDF forms must be saved as blank copies before data is entered.

Please print completed PDF forms before exiting the application to prevent data loss.

• Reporting Form
• PATFA Availability Form
• PATFA Course Cancellation Form
• Forms Relating to Faculty Issues

1. Human Resources Contacts

• John Kidder – 581-1588
• Catherine Pease – 581-1581
• Payroll Contacts  - Listed by Department

Departmental Toolkit
Office of Human Resources

1. Payroll

• Approving Time
• Viewing Payable Time

1. Holiday Schedule
2. Guidelines for Background Checks and Pre-Employment Medical Exams
3. Performance Management

• Introduction to Improving Performance
• Conducting Employee Performance Assessments
• Bi-Weekly Paid
• Salaried

1. Hiring Review Process
2. Employment Related Policies
3. Wage Compensation Schedules
4. Compensation Schedule for PATFA
5. PATFA Service Credit List
6. Overload Teaching Schedule

• AFUM
• PATFA
• Non AFUM and Summer Part Time Faculty

1. Notices of Assignments – PATFA
2. Professional Employment – Selected Academic / Research Titles and Appointment Definitions
3. Procedures to Determine Independent Contractor / Consultant Status
4. Documentation of Oral Warning
5. Seniority Lists
   • C.O.L.T. by jobcode
   • Service & Maintenance
   • Police

1. Worker’s Compensation

• UMS Worker’s Compensation Guidelines
• Accident Reporting Information
• CCMSI Wes Site (to Report On-Line)
• Incident Report
• Workers Compensation Medical Care Facility
• Cutler Health Center Occupation Health Contact List

1. Trainings

• Supervisor Development Institute

1. Forms – PDF forms must be saved as blank copies before data is entered.

Please print completed PDF forms before exiting the application to prevent data loss.

• Departmental Toolkit Forms
• Personnel Forms
• Background Check Forms

 
Hiring
Office of Human Resources

 Faculty Position

1. Tools

• Who in HR can help you
• Sample Letters to Applicants
• Job Description and Job Advertisement
• Job Description Template
• Tips for Writing a Job Advertisement
• Recruitment
• Search Committee
• Applicant Screening Process
• Interviewing Candidates
• Selecting a Finalisthttp://umaine.edu/hr/managers-tools/filling-vacant-positions/key-steps-to-filling-a-hourly-classified-position-vacancy/filling-vacant-hourly-classified-positions-request-to-fill-rtf/
• Tentative Offer
• Appointment Packet
• Official Offer

1. Forms – PDF forms must be saved as blank copies before data is entered.

Please print completed PDF forms before exiting the application to prevent data loss.

• Request to Fill (RTF) Form
• Request to Fill Supplementary (RTF-S) Form
• Faculty Search Summary
• Search Waiver Request
• Faculty Recruitment Strategy Form
• Sample Telephone Reference Check Form
• Pre-Employment Health & Safety Checklist

Salaried (Professional) Position

1. Tools

• Recruiting
• Request to Fill (RTF and RTF-S)
• Job Advertisement
• JobDescription
• PDQ2
• Search Committee
• Applicant Screening Tools
• Sample Letters to Applicants
• Conducting Reference Checks
• Hiring Salary Considerations
• Tentative Offer
• Appointment Packet
• Official Offer and Wrap Up

Hourly (Classified) Position

1. Tools

• Process Flow Chart
• Request to Fill (RTF)
• Contact your Human Resources Officer (HRO)
  • What is an HRO?
  • Recruiting
  • Job Announcement
  • Job Descriptions / Classifications
  • Search Committee
  • Applicant Screening
  • Interviews
  • Interview Guide
  • Application / Interview Summary
  • Guidelines and Process Summary for Search Committees
  • Reference Checks
  • Choosing a Finalist
  • Appointment Packet

1. Forms – PDF forms must be saved as blank copies before data is entered.

Please print completed PDF forms before exiting the application to prevent data loss.PreEmploymentChecklist

• Hourly Paid Search Summary – Send to EO

Postdoctoral Research Associate

1. Tools

• Responsibilities of the Postdoctoral Research Associate
• Responsibilities of the Faculty Mentor

                  i.      UMPSA Agreement

• Recruitment and Hiring Information

                  i.      Guidelines for Hiring Salaried Employees

• Post doc Research Associate Recruiting Steps

                  i.      RTF (See Forms, Section VII)

                  ii.      Job Description

                  iii.      Recruitment Strategy Form

                  iv.      Post doc Research Associate Appointment Form (See Forms, Section VII)

                  v.      Pre-Employment Health and Safety Checklist

• During Employment
• When Employment Ends

                 i.      Separation Form (See Forms, Section VII)

1. Forms – PDF forms must be saved as blank copies before data is entered.

Please print completed PDF forms before exiting the application to prevent data loss.

• RTF
• Post doc Research Associate Appointment Form
• Separation Form

Professional & Hourly Performance Evaluation
Office of Human Resources

1. Salaried (Professional) Employees

• Purpose and Instructions
• Salaried Employees Self-Assessment
• Salaried Employees Supervisor Performance Assessment Form (See Forms, Section III)
• Performance Criteria Questions
• 360 Degree Performance Assessment Procedure
  •  Introduction Letter
  •  Request Form (See Forms, Section III)
  • Improving Performance

1. Hourly (Classified) Employees

• Overview
• Instructions for Conducting Classified Employee Performance Assessments
• Employee Self-Assessment
• Employee Performance Assessment
• Employee Performance Criteria
• Improving Performance

1. Forms – PDF forms must be saved as blank copies before data is entered.

Please print completed PDF forms before exiting the application to prevent data loss.

• Professional Employees

  • Salaried Employees Supervisor Performance Assessment Form
  • Request Form

Other Resources
Links to Home Webpages

1. Provost’s Office
2. Office of Equal Opportunity
3. Office of Research and Sponsored Programs
4. Safety and Environmental Management
5. Division of Student Affairs
6. Employee Assistance Program
7. Human Resources (Orono)
8. University of Maine System
9. CETA

1. Facilitation – What is it?
2. The Art of Great Meetings
3. Effective Communication
4. Appreciating Differences
5. Thinking Together: Making Better Decision in Groups
6. Working With Group Conflict
7. Vision, Mission, Goals & Objectives…Oh My!