UNIVERSITY OF MAINE

PURCHASING DEPARTMENT

1.0 GENERAL INFORMATION:

1.1 Definition of Parties: The University of Maine will hereinafter be referred to as the "University." Respondents to the RFB shall be referred to as "Bidders." The Bidder to whom the contract is awarded shall be referred to as the "Contractor."

1.2 Award: It is the intent of the University to award this bid on an item-by-item basis, (indicated by item number) or all to one vendor, whichever is in the University’s best interest. The University reserves the right to conduct any tests it may deem advisable, and to make all evaluations. The University reserves the right to reject any or all bids, in whole or in part, and is not necessarily bound to accept the lowest bid if that bid is contrary to the best interests of the University. The University reserves the right to waive minor irregularities. Scholarships, donations, or gifts to the University will not be considered in the evaluation of bids. A bid may be rejected if it is in any way incomplete or irregular. When there are tie bids, there shall be a preference for "in-state bidders". When tie bids are both in-state or both out-of-state, the award will be made to the bid that arrives first in the Purchasing Department.

1.3 Evaluation: Award will be made to the low bidder provided that all other requirements are satisfactorily met. However, consideration will be given to delivery.

1.4 Submission: A signed original plus one (1) copy of the bid must be received at the University Purchasing Department, 5765 Service Building, Orono, Maine 04469-5765, no later than 2:00 P.M. local time Friday, July 5, 2002, for a public opening. Bidders are strongly encouraged to submit bids in advance of the due date to avoid the possibility of missing the 2:00 deadline due to unforeseen circumstances. Vendors assume the risk of the methods of dispatch chosen. The University assumes no responsibility for delays caused by any package or mail delivery service. Postmarking by the due date WILL NOT substitute for receipt of bid. Bids must be date and time stamped by the Purchasing Department on time to be considered. In the event that the University is closed due to inclement weather at the time that a bid is due, the bid will be opened at the same time on the next day that the University is open. Vendors may wish to call 207-581-SNOW or 800-581-SNOW if the weather is bad, to learn if the University has closed. Bids received after the due date and time will be returned unopened. Additional time will not be granted to any single vendor, however, additional time may be granted to all vendors when the University determines that circumstances require it. FAXED BIDS OR E-MAIL BIDS WILL NOT BE ACCEPTED.

1.5 Bid Envelope: If a special envelope is not furnished, or if return in the special envelope is not possible, the signed bid should be returned in an envelope or package, sealed and identified as follows:

From ________________ __________ __________ __________

Name Due Date Time Bid No.

1.6 Bid Understanding: By submitting a bid, the bidder agrees and assures that the specifications are adequate, and the bidder accepts the terms and conditions herein. Any exceptions should be noted in your response.

1.7 Communication with the University: It is the responsibility of the bidder to inquire about any requirement of this RFB that is not understood. Responses to inquiries, if they change or clarify the RFB in a substantial manner, will be forwarded by addenda to all parties that have received a copy of the RFB. Addenda will also be posted on our web site, www.umaine.edu/purchasing/. The University will not be bound by oral responses to inquiries or written responses other than addenda.

Inquiries must be made to: Anne-Marie Nadeau

Purchasing Department

University of Maine

5765 Service Building

Orono, Maine 04469-5765

(207) 581-2690

1.8 Costs of Preparation: Bidder assumes all costs of preparation of the bid and any presentations necessary to the bidding process.

1.9 Debarment: Submission of a signed bid in response to this solicitation is certification that your firm (or any subcontractor) is not currently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any State or Federal department or agency. Submission is also agreement that the University will be notified of any change in this status.

1.10 Award Protest: Bidders may appeal the award decision by submitting a written protest to the director of Purchasing within five (5) business days of the award notice, with a copy of the protest to the successful bidder. The protest must contain a statement of the basis for the challenge.

 

2.0 CONTRACT TERMS AND CONDITIONS

2.1 Packing Slips: All charges must be prepaid and material delivered to the location specified. Merchandise must be accompanied by delivery slip or packing list and the purchase order number.

2.2 Payments: Payment will be upon submittal of an invoice to the Purchasing Department by the Contractor on a net 30 basis unless discount terms are offered. Invoice must include the purchase order number.

2.3 Quantities & Sizes: Quantities and sizes, for some items, cannot be determined at this time. All pertinent information for the University is on file with each Manufacturer. The contract shall cover the actual needs of the University regardless of whether they are more or less than the quantities shown.

2.4 Transportation Charges: Quotations must be F.O.B. Destination. Prices quoted will be considered to include all charges for transportation, packaging, crates, containers, insurance, duty and brokerage charges, etc. necessary to complete delivery.

2.5 Delivery: Delivery must be made no later than August 30, 2002.

 

3.0 SPECIFICATIONS/ BID SUBMITTAL

Manufacturer’s Representatives have all information for University of Maine specifications.

UNIT COST TOTAL

3.1 WHITE COTTON HOCKEY LACES

1 Gross 96"

3 Gross 108"

2 Gross 120" $ /gross $

3.2 BAUER 4" WRIST PROTECTORS

36 Pair $ /pair $

3.3 TUUK HOLDERS AND STEEL

24 Pair, Sizes to be determined $ /pair $

3.4 BAUER VAPOR 6 SHOULDER PADS

4 Large

2 X-Large $ /each $

3.5 I-TECH CONCEPT II DLX CLEAR

FACE MASKS

6 Each $ /each $

3.6 BAUER CUPS & SUPPORTERS

12 Medium

24 Large $ /each $

3.7 RELIABLE HOCKEY GARTER BELTS

Adult Sizes, 36 Each $ /each $

3.8 PRACTICE PUCKS

20 Cases (100/case) $ /case $

3.9 BAUER UNDERWEAR TOP & PANTS

BLACK Lowest Average Price will determine low bidder.

2 Dozen Medium $ /set $

4 Dozen Large $ /set $

3 Dozen X-Large $ /set $

3.10 JOFA SG 8090 SHIN PADS

3 Pair 14"

5 Pair 15" $ /pair $

3.11 JOFA EP 8055 ELBOW PADS

3 Medium

5 Large $ /pair $

UNIT COST TOTAL

3.12 BAUER HOCKEY SOCKS

UMAINE SPECIFICATION Lowest Average Price will determine low bidder.

A: 36 Pair HOME $ /pair $

B: 36 Pair AWAY $ /pair $

3.13 SKATES: Sizes & Amounts on file with Manufacturers

Lowest average price will determine low bidder.

CCM 1152 Custom $ /pair $

CCM E-60 Custom $ /pair $

BAUER VAPOR 10 CUSTOM $ /pair $

BAUER 7000 GOAL $ /pair $

NIKE QUEST 1 CUSTOM $ /pair $

BAUER 7000 CUSTOM $ /pair $

BAUER 5000 CUSTOM $ /pair $

3.14 STICKS, BLADES & SHAFTS

Lowest average price will determine low bidder

BAUER TRI-FLEX – P19 STIFF $ /each $

BAUER TRI-FLEX – P19 MED $ /each $

BAUER TRI-FLEX – P106 STIFF $ /each $

BAUER TRI-FLEX-WHITNEY-MED $ /each $

BAUER TRI-FLEX – P71 MED $ /each $

CCM 1 PIECE "JAGR" 45 STIFF, LEFT $ /each $

LOUISVILLE ARAMID GOAL CUSTOM

4 Dozen

Jim Howard - Player

Kelly Dyer – Mfg. Representative $ /dzn $

BAUER 4000 GOAL CUSTOM

4 Dozen

Frank Doyle –Player

Tom Quinn – Mfg. Representative $ /dzn $

BAUER 3030 CUSTOM PATTERN

3 Dozen

Ronin – Player

Tom Quinn – Mfg. Representative $ /dzn $

UNIT COST TOTAL

3.15 JOFA FM480 FACEMASK, WHITE

3 Medium

15 Large $ /each $

3.16 BAUER GTP THROAT PROTECTOR

2 Each $ /each $

3.17 LOUISVILLE BIONIC LEG PADS LGB-CC

CUSTOM Lowest Average Price will determine low bidder.

Jim Howard – Player

Kelly Dyer – Mfg Representative $ /pair $

LOUISVILLE BIONIC GOAL GLOVES GBB-CC/GCB-CC

CUSTOM

Jim Howard – Player

Kelly Dyer – Mfg Representative $ /pair $

 

 

 

 

UNIT COST TOTAL

18. BAUER VAPOR 6 SHOULDER PADS

    6 Medium

    3 Large $ /each $

19. RELIABLE GARTER BELTS

    Adult Sizes, 30 Each $ /each $

20. BAUER PELVIC PROTECTORS

    36 Each, Sizes to be determined $ /each $

21. PUCKS, 1^ST QUALITY

    5 Cases, 100/case $ /case $

    3.22 BAUER HOCKEY SOCKS

    UMAINE SPECIFICATION Lowest Average Price will determine low bidder.

    A: 36 Pair HOME $ /pair $

    B: 36 Pair AWAY $ /pair $

22. JOFA SG 8040 SHIN PADS

    4 pair 13"

    4 pair 14" $ /pair $

     

23.  

    UNIT COST TOTAL

     

24. KOHO GM 570 POLAR BEAR GOALIE MASK

    LARGE $ /each $

25. SKATES, Sizes and Amounts on file with Manufacturers.

Lowest average price will determine low bidder.

BAUER VAPOR 10 CUSTOM $ /pair $

BAUER 7000 GOAL $ /pair $

NIKE QUEST 1 $ /pair $

BAUER 7000 CUSTOM $ /pair $

BAUER VAPOR 10JR $ /pair $

NIKE QUEST 1 JR $ /pair $

BAUER 7000JR $ /pair $

 

3.25 STICKS, BLADES & SHAFTS

Lowest average price will determine low bidder

LOUISVILLE TPS GOLD EXTRA-

LIGHT, LEFT $ /each $

BAUER 3030 STICKS, MEDIUM

FLEX, CLARK RIGHT $ /each $

BAUER 1000 STICKS, INTERMEDIATE

CLARK LEFT $ /each $

BAUER 1000 STICKS, INTERMEDIATE

LINDROS LEFT $ /each $

NIKE QUEST 2 STIFF SHAFTS $ /each $

NIKE QUEST 2 MED STIFF SHAFTS $ /each $

NIKE QUEST 1 SHAFTS $ /each $

BAUER VAPOR 10 MEDIUM SHAFTS $ /each $

BAUER VAPOR 4 DESJARDINS

BLADES RIGHT (P-16) $ /each $

BAUER VAPOR 4 CLARK BLADES

RIGHT (P-71) $ /each $

BAUER VAPOR 4 TVERDOVSKY

BLADES LEFT & RIGHT (P-23) $ /each $

UNIT COST TOTAL

SHERWOOD COFFEY BLADES

RIGHT $ /each $

SHERWOOD LECLAIR BLADES

RIGHT $ /each $

Company Name Contact Person & Telephone Number