ATHLETIC LOCKERS
FOR THE UNIVERSITY OF MAINE AT AUGUSTA
1.0 GENERAL INFORMATION
1.1 The University of Maine System, acting through The
University of Maine at Augusta (UMA), is seeking quotes for
athletic lockers as described below.
1.2 Definition of Parties: The University of Maine at Augusta
will hereinafter be referred to as the "University." Respondents
to the RFP shall be referred to as "Bidders." The Bidder to whom
the contract is awarded shall be referred to as the "Contractor."
1.3 Purpose: The University wishes to purchase new athletic
lockers for its Sports Complex in the University’s section of the
Augusta Civic Center. The University expects to install the units.
1.4 Alternates: Unless otherwise provided for in this
solicitation, the name of a certain brand, make or manufacturer
does not restrict bidders to the specific brand, make or
manufacturer named; but conveys the general style, type,
character, and quality of the article desired. Any article, which
the University, in its sole discretion, determines to be the equal
of that specified, considering quality, workmanship, economy of
operation, and suitability for the purpose intended, shall be
accepted. It is the bidder's responsibility to clearly and
specifically indicate the product being offered and to provide
sufficient descriptive literature, catalog cuts and technical
detail to enable the University to determine if the product
offered meets the requirements of the solicitation. Failure to
furnish adequate data for evaluation purposes may result in
declaring a bid non-responsive. Unless the bidder clearly
indicates in its bid that the product offered is an "equal"
product, such bid will be considered to offer the brand name
products referenced in the solicitation.
1.5 Award: It is the intent of the University to award this bid
all to one vendor. The University reserves the right to conduct
any tests it may deem advisable, and to make all evaluations. The
University reserves the right to reject any or all bids, in whole
or in part, and is not necessarily bound to accept the lowest bid
if that bid is contrary to the best interests of the University.
The University reserves the right to waive minor irregularities.
Scholarships, donations, or gifts to the University will not be
considered in the evaluation of bids. A bid may be rejected if it
is in any way incomplete or irregular. When there are tie bids,
there shall be a preference for "in-state bidders". When tie bids
are both in-state or both out-of-state, the award will be made to
the bid that arrives first in the Purchasing Department.
1.6 Award Protest: Bidders may appeal the award decision by
submitting a written protest to the director of Purchasing within
five (5) business days of the award notice, with a copy of the
protest to the successful bidder. The protest must contain a
statement of the basis for the challenge.
1.7 Communication with the University: It is the responsibility
of the bidder to inquire about any requirement of this RFB that is
not understood. Responses to inquiries, if they change or clarify
the RFB in a substantial manner, will be forwarded by addenda to
all parties that have received a copy of the RFB. Addenda will
also be posted on our web site, www.umaine.edu/purchasing/. The
University will not be bound by oral responses to inquiries or
written responses other than addenda.
Inquiries must be made to: Hal Wells
1.8 Bid Envelope: If a special envelope is not furnished, or if
return in the special envelope is not possible, the signed bid
should be returned in an envelope or package, sealed and
identified as follows:
From ________________ __________ __________ __________
1.9 Costs of Preparation: Bidder assumes all costs of
preparation of the bid and any presentations necessary to the
bidding process.
1.10 Evaluation: Award will be made to the low bidder provided
that all other requirements are satisfactorily met. However,
consideration will be given to quality, warranty and references.
1.11 Submission: A signed original plus one (1) copy of
the bid must be received at the University Purchasing Department,
5765 Service Building, Orono, Maine 04469-5765, no later than
2:00 P.M. local time, Thursday, August 1, 2002, for a public
opening. Bidders are strongly encouraged to submit bids in advance
of the due date to avoid the possibility of missing the 2:00
deadline due to unforeseen circumstances. Vendors assume the risk
of the methods of dispatch chosen. The University assumes no
responsibility for delays caused by any package or mail delivery
service. Postmarking by the due date WILL NOT substitute for
receipt of bid. Bids must be date and time stamped by the
Purchasing Department on time to be considered. In the event that
the University is closed due to inclement weather at the time that
a bid is due, the bid will be opened at the same time on the next
day that the University is open. Vendors may wish to call
207-581-SNOW or 800-581-SNOW if the weather is bad, to learn if
the University has closed. Bids received after the due date and
time will be returned unopened. Additional time will not be
granted to any single vendor, however, additional time may be
granted to all vendors when the University determines that
circumstances require it. FAXED BIDS OR E-MAIL BIDS WILL NOT BE
ACCEPTED.
2.0 CONRACT TERMS
2.1 Contract Documents: If a separate contract is not written,
the contract entered into by the parties shall consist of the
Request for Bids, the signed bid submitted by the Contractor, the
specifications including all modifications thereof, and a purchase
order or letter of agreement requiring signatures of the
University and the Contractor, all of which shall be referred to
collectively as the Contract Documents.
2.2 Litigation: This Contract and the rights and obligations of
the parties hereunder shall be governed by and construed in
accordance with the laws of the State of Maine. The Contractor
agrees that any litigation, action or proceeding arising out of
this Contract shall be instituted in a state court located in the
State of Maine.
2.3 Manuals: The Contractor shall provide complete installation
instructions, maintenance instructions and parts lists.
2.4 Transportation Charges: Quotations must be F.O.B.
Destination. Prices quoted will be considered to include all
charges for transportation, packaging, crates, containers,
insurance, duty and brokerage charges, etc. necessary to complete
delivery.