will hereinafter be referred to as the
"University." Each firm responding to this Request for Bid will be
referred to as the "Bidder" and the bidder selected to provide
equipment to the University will be referred to as the
"Contractor."
1.2 Evaluation Criteria: Award will be made to the low bidder
provided that all other requirements are satisfactorily met.
However, consideration will be given to delivery.
1.3 Alternates: Unless otherwise provided for in this
solicitation, the name of a certain brand, make or manufacturer
does not restrict bidders to the specific brand, make or
manufacturer named; but conveys the general style, type,
character, and quality of the article desired. Any article which
the University, in its sole discretion, determines to be the equal
of that specified, considering quality, workmanship, economy of
operation, and suitability for the purpose intended, shall be
accepted. It is the bidder's responsibility to clearly and
specifically indicate the product being offered and to provide
sufficient descriptive literature, catalog cuts and technical
detail to enable the University of Maine to determine if the
product offered meets the requirements of the solicitation.
Failure to furnish adequate data for evaluation purposes may
result in declaring a bid non-responsive. Unless the bidder
clearly indicates in its bid that the product offered is an "equal"
product, such bid will be considered to offer the brand name
products referenced in the solicitation.
1.4 Award: It is the intent of the University to award this bid
on an item-by-item (group of items for cables only) basis.
The University reserves the right to conduct any tests it may deem
advisable, and to make all evaluations. The University reserves
the right to reject any or all bids, in whole or in part, and is
not necessarily bound to accept the lowest bid if that bid is
contrary to the best interests of the University. The University
reserves the right to waive minor irregularities. Scholarships,
donations, or gifts to the University will not be considered in
the evaluation of bids. A bid may be rejected if it is in any way
incomplete or irregular. When there are tie bids, there shall be a
preference for "in-state bidders". When tie bids are both in-state
or both out-of-state, the award will be made to the bid that
arrives first in the Purchasing Department.
1.5 Bid Envelope: If a special envelope is not furnished, or if
return in the special envelope is not possible, the signed bid
should be returned in an envelope or package, sealed and
identified as follows:
From ________________ __________ __________ __________
Name Due Date Time Bid No.
1.6 Submission: A signed original plus one (1) copy of
the bid must be received at the University Purchasing Department,
5765 Service Building, Orono, Maine 04469-5765, no later than
2:00 P.M. local time, Tuesday, August 27, 2002, for a public
opening. Bidders are strongly encouraged to submit bids in advance
of the due date to avoid the possibility of missing the 2:00
deadline due to unforeseen circumstances. Vendors assume the risk
of the methods of dispatch chosen. The University assumes no
responsibility for delays caused by any package or mail delivery
service. Postmarking by the due date WILL NOT substitute for
receipt of bid. Bids must be date and time stamped by the
Purchasing Department on time to be considered. In the event that
the University is closed due to inclement weather at the time that
a bid is due, the bid will be opened at the same time on the next
day that the University is open. Vendors may wish to call
207-581-SNOW or 800-581-SNOW if the weather is bad, to learn if
the University has closed. Bids received after the due date and
time will be returned unopened. Additional time will not be
granted to any single vendor, however, additional time may be
granted to all vendors when the University determines that
circumstances require it. FAXED BIDS OR E-MAIL BIDS WILL NOT BE
ACCEPTED.
1.7 Communication with the University: It is the responsibility
of the bidder to inquire about any requirement of this RFB that is
not understood. Responses to inquiries, if they change or clarify
the RFB in a substantial manner, will be forwarded by addenda to
all parties that have received a copy of the RFB. Addenda will
also be posted on our web site, www.umaine.edu/purchasing/. The
University will not be bound by oral responses to inquiries or
written responses other than addenda.
Inquiries must be made to: Hal Wells
Purchasing Department Room 101J
University of Maine
5765 Service Building
Orono, Maine 04469-5765
(207) 581-2708
2.0 CONTRACT TERMS
2.1 Assignment: Neither party of the Contract shall assign the
Contract without the prior written consent of the other, nor shall
the Contractor assign any money due or to become due without the
prior written consent of the University.
2.2 Contract Administration: The Dean of Information Services,
Sharon M. Johnson or a designee shall be the University's
authorized representative in all matters pertaining to the
administration of this contract.
2.3 Contract Documents: If a separate contract is not written,
the contract entered into by the parties shall consist of the
Request for Bids, the signed bid submitted by the Contractor, the
specifications including all modifications thereof, and a purchase
order or letter of agreement requiring signatures of the
University and the Contractor, all of which shall be referred to
collectively as the Contract Documents.
2.4 Contract Modification and Amendment: The parties may adjust
the specific terms of this contract (except for pricing) where
circumstances beyond the control of either party require
modification or amendment. Any modification or amendment proposed
by the Contractor must be in writing to the Purchasing Department.
Any agreed upon modification or amendment must be in writing and
signed by both parties.
2.5 Contract Validity: In the event one or more clauses of the
contract are declared invalid, void, unenforceable or illegal,
that shall not affect the validity of the remaining portions of
the contract.
2.6 Transportation Charges: Quotations must be F.O.B.
Destination. Prices quoted will be considered to include all
charges for transportation, packaging, crates, containers,
insurance, duty and brokerage charges, etc. necessary to complete
delivery.
2.7 Quantities: The quantities shown on the bid form are
approximate only. The contract shall cover the actual needs of the
University throughout the term of the contract regardless of
whether they are more or less than the quantities shown.
Bidders shall indicate if the pricing offered in this response
will remain valid for additional purchases within the 90 day time
frame.
2.8 Litigation: This Contract and the rights and obligations of
the parties hereunder shall be governed by and construed in
accordance with the laws of the State of Maine. The Contractor
agrees that any litigation, action or proceeding arising out of
this Contract shall be instituted in a state court located in the
State of Maine.
2.9 Payments: Payment will be upon submittal of an invoice,
after acceptance, to The University of Maine at Fort Kent, 23
University Drive, Fort Kent, Maine 04743-1292 by the Contractor on
a net 30 basis unless discount terms are offered. Invoice must
include the purchase order number.
2.11 Warranty: The University does not intend to purchase
warranties / service contracts beyond the standard manufacturer’s
warranty. The manufacturer’s warranty for each item offered shall
be stated in the bidder’s submission.
3.0 EQUIPMENT LIST AND BIDDER’S RESPONSE (PRICING)
Bidders are not required to respond for all line items.
Awards will be made on an item by item basis, except for the
cables with will be awarded as one group of items.
NOTE: THE UNIVERSITY WILL NOT ACCEPT ALTERNATES EXCEPT FOR THE
SCREEN AND CABLES.
|
Model # |
Description |
Quantity |
Item Cost FOB Destination |
Delivery
(in days) |
|
Audio |
|
|
|
|
|
JVC RX-7020VBK |
AV Receiver |
7 |
|
|
|
JVC TD-W254BK |
Cassette Deck |
7 |
|
|
|
Polk Audio Atrium 45,
black (pair) |
Indoor / Outdoor
Loudspeakers |
7 (pair) |
|
|
|
|
|
|
|
|
Video |
|
|
|
|
|
JVC HR-XVC1U |
DVD / Hi-Fi VHS Video
Recorder Combination Deck |
7 |
|
|
|
Samsung SDP-950 |
Document Camera
(Presenter) |
7 |
|
|
|
Sharp XG-P10XU |
Multimedia Projector |
8 |
|
|
|
Sharp AN-XGCM61 |
Notevision Ceiling Mount
for the Sharp XG-P10XU |
7 |
|
|
|
Sharp AN-EP101AP |
Extension Tube for the
Sharp AN-XGCM61 Ceiling Mount |
7 |
|
|
|
Exton P/2 DA2 Plus (Part
# 60-046-01) |
Dual Output Distribution
Amplifier |
7 |
|
|
|
Aten VS-201 |
2 to 1 Video Switch |
7 |
|
|
|
|
|
|
|
|
Manufacturer / Model Not
Specified |
8’ x 8’ manual pull down
screen; |
7 |
|
|
|
Wall mounted; glass
beaded |
|
|
|
|
For use with the
projection system |
|
|
|
|
|
|
|
|
|
Cables (to be awarded to one vendor)
|
Equal or better are acceptable |
|
|
|
|
Monster Cable M1000V-50
(Part # 131088) |
Composite Video 15.2m
with RCA |
7 each |
|
|
|
Monster Cable SV1R-2M
(Part # 102027) |
Composite Video 2m piece |
7 each |
|
|
|
Monster Cable SV1/200-2M
(Part # 102038) |
Composite Audio / Video
2m set |
7 sets |
|
|
|
Monster Cable I100-2M
(Part # 102046) |
Composite Audio 2m |
14 pairs |
|
|
|
Monster Cable IP200-2M
(Part # 102296) |
1/8" to Composite Audio
2m |
7 pairs |
|
|
|
15 pin male to 15 pin
male |
VGA cable 15.2m |
7 each |
|
|
|
15 pin male to 15 pin
male |
VGA cable 2m |
7 each |
|
|
|
15 pin male to 15 pin
female |
VGA cable 2m |
7 each |
|
|
|
15 pin male to 15 pin
female |
VGA cable 1m |
7 each |
|
|
Bidders shall specify the manufacturer, make and model of screen and
cables offered:
3.1 Will the pricing offered in this response remain valid for
additional purchases within the 90 days?