UNIVERSITY OF MAINE

PURCHASING DEPARTMENT

ORONO, MAINE 04469-5765

VEHICLE BID FALL 2002

1.0 GENERAL INFORMATION

1.1 The University of Maine System, acting through the University of Maine, is seeking quotations for the purchase of vehicles according to the attached schedules.

The University of Maine will hereinafter be referred to as the "University". Respondents to the RFB shall be referred to as "Bidders". The Bidder to whom the contract is awarded shall be referred to as the "Contractor".

1.2 Alternates: Unless otherwise provided for in this solicitation, the name of a certain brand, make or manufacturer does not restrict bidders to the specific brand, make or manufacturer named; but conveys the general style, type, character, and quality of the article desired. Any article that the University, in its sole discretion, determines to be the equal of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted. It is the bidder's responsibility to clearly and specifically indicate the vehicle being offered and to provide sufficient descriptive literature, catalog cuts and technical detail to enable the University to determine if the vehicle offered meets the requirements of the solicitation. Failure to furnish adequate data for evaluation purposes may result in declaring a bid non-responsive. Unless the bidder clearly indicates in its bid that the product offered is an "equal" product, such bid will be considered to offer the brand name products referenced in the solicitation.

1.3 Award: The University reserves the right to award this bid on a schedule-by-schedule basis, price and other factors considered. The University reserves the right to conduct any tests it may deem advisable and to make all evaluations. The University reserves the right to reject any or all bids, in whole or in part and is not necessarily bound to accept the lowest bid if that bid is contrary to the best interests of the University. The University reserves the right to waive minor irregularities. Scholarships, donations, or gifts to the University will not be considered in the evaluation of bids. A bid may be rejected if it is in any way incomplete or irregular. When there are tie bids, there shall be a preference for "in-state bidders". When tie bids are both in-state or both out-of-state, the award will be made to the bid that arrives first in the Purchasing Department.

1.4 Award Protest: Bidders may appeal the award decision by submitting a written protest to the Director of Purchasing within five (5) business days of the award notice, with a copy of the protest to the successful bidder. The protest must contain a statement of the basis for the challenge.

1.5 Bid Envelope: If a special envelope is not furnished, or if return in the special envelope is not possible, the signed bid should be returned in an envelope or package, sealed and identified as follows:

From _____________ __________ __________ __________

Name Due Date Time Bid No.

1.6 Evaluation Criteria: Awards will be made to the low bidder, providing all other requirements are satisfactorily met, however, consideration will be given to delivery.

1.7 Communication with the University: It is the responsibility of the bidder to inquire about any requirement of this RFB that is not understood. Responses to inquiries, if they change or clarify the RFB in a substantial manner, will be forwarded by addenda to all parties that have received a copy of the RFB. Addenda will also be posted on our web site, www.umaine.edu/purchasing/. The University will not be bound by oral responses to inquiries or written responses other than addenda.

Inquiries must be made to: Robert Eslin

Purchasing Department Room 101A

University of Maine

5765 Service Building

Orono, Maine 04469-5765

(207) 581-2688

1.8 Debarment: Submission of a signed bid in response to this solicitation is certification that your firm (or any subcontractor) is not currently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency. It is also agreement that the University will be notified of any change in this status until such time as an award has been made.

1.9 Specification Protest Process and Remedies: If a bidder feels that the specifications are written in a way that limits competition, a specification protest may be sent to the Purchasing Department. Specification Protests will be responded to within five (5) business days of receipt. Determination of protest validity is at the sole discretion of the University. The due date of the bid may be changed if necessary to allow consideration of the protest and issuance of any necessary addenda. Specification protests shall be presented to the University in writing as soon as identified, but no less than five (5) business days prior to the bid opening date and time. No protest against the award due to the specifications shall be considered after this deadline. Protests shall include the reason for the protest and any proposed changes to the specifications. Protests should be delivered to the Purchasing Department in sealed envelopes, clearly marked as follows:

SPECIFICATION PROTEST, RFB #______

1.10 Submission: A signed original plus one copy of the bid must be received at the University Purchasing Department, 5765 Service Building, Orono, Maine 04469-5765, no later than 2:00 P.M. local time Monday, September 30, 2002, for a public opening. Bidders are strongly encouraged to submit bids in advance of the due date to avoid the possibility of missing the 2:00 deadline due to unforeseen circumstances. Vendors assume the risk of the methods of dispatch chosen. The University assumes no responsibility for delays caused by any package or mail delivery service. Postmarking by the due date WILL NOT substitute for receipt of bid. Bids must be date and time stamped by the Purchasing Department on time to be considered. In the event that the University is closed because of inclement weather at the time that a bid is due, the bid will be opened at the same time on the next day that the University is open. Vendors may wish to call 207-581-SNOW or 800-581-SNOW if the weather is bad, to learn if the University has closed. Bids received after the due date and time will be returned unopened. Additional time will not be granted to any vendor. Additional time may be granted to all vendors when the University

determines that circumstances require it. FAXED OR E-MAILED BIDS WILL NOT BE ACCEPTED.

1.11 Costs of Preparation: Bidder assumes all costs of preparation of the bid and any presentations necessary to the bidding process.

1.12 Bid Understanding: By submitting a bid, the bidder agrees and assures that the specifications are adequate, and the bidder accepts the terms and conditions herein. Any exceptions should be noted in your response.

 

2.0 CONTRACT TERMS

2.1 Delivery Notification: Notification must be made to the following people at these locations twenty-four hours prior to delivery so that personnel may be available to receive delivery.

Campus Contact Phone Number

University of Maine Marie Pottle 207-581-2645

University of Maine at Farmington Robert Lawrence 207-778-7006

University of Southern Maine Anita Higgins 207-780-4162

2.2 Litigation: This contract and the rights and obligations of the parties hereunder shall be governed by and construed in accordance with the laws of the State of Maine. The Contractor agrees that any litigation, action or proceeding arising out of this contract, shall be instituted in a state court located in the State of Maine.

2.3 Transportation Charges: Quotations must be F.O.B. Destination. Prices quoted will be considered to include all charges for transportation, packaging, crates, containers, insurance, duty and brokerage charges, etc. necessary to complete delivery on a F.O.B. Destination basis.

2.4 Payments: Payment will be upon submittal of an invoice to the address provided on the purchase order, on a net 30 basis unless discount terms are offered with the bid document. Invoice must include the purchase order number.

2.5 Temporary Plates: All vehicles must be delivered with 14-day plates.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.0 SPECIFICATIONS AND PRICE QUOTES

SCHEDULE I – GARAGE One (1) new 2003 model 7 passenger mini van Dodge Caravan or acceptable alternate, as described below:

Air Conditioning Factory installed

Air Bags Dual airbags, if available

Balanced Wheels Front, rear & spare, aligned front end

Battery Heaviest available

Brakes Power 4-wheel anti-lock, if available

Bumpers Front bumper and rear

Color Any color

Cooling System Protected to -40° Fahrenheit

Cruise Control Factory installed with resume

Engine V-6 3.3 liter minimum

Glass Tinted

Flooring Carpet w/ mats

Heater/Defroster Heavy duty fresh air

Lights Inside Dome

Liner Full interior

Mirrors Inside Standard rear view, adjustable day/night

Mirrors, Outside Right and left

Radio AM/FM w/clock, seek/scan, factory installed

Seating capacity 7-Passenger

Steering Power

Tires Steel belted, all weather tread, full size spare

Transmission Automatic with overdrive

Upholstery Cloth

Windshield wipers Variable-timed interval wipers with washers

Rear window Defrost and wiper

Additional requirements Shop repair manual

14 day plates

SCHEDULE II – GARAGE – Three new 2003 model, ¾ ton, 8-passenger window vans with the following specifications:

Air Conditioning Factory installed, front & rear

Air Bags Driver and passenger

Alternator Heavy duty

Balanced Wheels Front, rear & spare, aligned front end

Battery Extra heavy duty

Brakes Power, 4-wheel anti-lock

Bumpers Front & rear step & tow

Color Dark Blue

Cooling System To -40 degrees Fahrenheit

Cruise Control Factory installed w/resume

Doors Open out side, open out rear w/glass

Engine V-8 5.2L minimum

Fuel Tank 30 - 35 Gallon

GVW 8,600 (approximate)

Heater/Defroster Heavy duty, fresh air

Lights, Inside Dome w/map & reading light

Mirrors, Outside Two below eye level, 7x9 swivel

Radio AM/FM factory installed

Rear Heater Factory installed

Seats Quick release

Stabilizer Bar Front & rear

Steering Power

Sun Visors Standard, left & right

Suspension Heavy duty

Tires 16" Mounted full spare, all-weather tread

Transmission Automatic w/HD cooler, 3-speed w/overdrive

Upholstery Cloth

Wheelbase Approximately 135"

Windshield Washers/Wipers Dual electric, two-speed intermittent

Additional requirements One shop repair manual

14 day plates

Delivery Time from Receipt of P.O.

SCHEDULE III – HIGHMOOR FARM – One new 4-wheel drive, ¾-ton, 4 door, extended cab, pickup truck.

Air Conditioning Factory installed

Air Bags Driver and passenger

Alternator Heaviest available

Balanced Wheels Front, rear & spare, aligned front end

Battery Extra heavy duty

Body Type and Size Fleetside, 8 foot box length

Brakes Power 4-wheel anti-lock, if available

Bumpers Front bumper and rear step and tow bumper

Color Color to be determined (solid color)

Cooling System To -40° Fahrenheit

Cruise Control Factory installed with resume

Engine 5.7L V-8 minimum

Fuel Tank 30-35 Gallon

GVW 8,600 minimum

Heater/Defroster Heavy duty fresh air

Mirrors, Outside Adjustable from inside

Radio AM/FM stereo factory installed

Seat Bucket seats with center console front

Shock Absorbers Heavy duty, front and rear, if available

Snow Plow Package 8 foot steel, quick mount w/hand held control (fish stick)

Steering Power

Suspension Heavy duty

Tires 16" Mounted full spare, all weather tread

Transmission Automatic 4 speed w/overdrive HD

Trailer hitch Frame mounted towing package w/wiring harness

Upholstery Cloth

Windows Opening rear side window or sliding rear window

Windshield wipers Dual electric, multi-speed, intermittent

Additional Requirements 14-Day plate

Installed 8’ plow

Installed running lights for plowing

Installed roof mounted light (medium price)

SCHEDULE IV – Public Safety - Two (2) 2002 or 2003, full-size Crown Victoria Police cars or acceptable alternates, 4-door sedans, built for police service (police package), including special equipment and construction for heavy-duty work. All bidders must submit manufacturer's specification listing with the bid.

Vehicle 1

Air Conditioning Factory installed manual control

Air Bags Factory installed driver and passenger air bags

Alternator 120 AMP minimum

Wheels 5 Balanced, designed for vehicle as well as police service

Battery Heavy-duty 700 CCA minimum

Brakes Factory installed anti-locking braking system (ABS), power disc

On all 4 wheels, heavy-duty police fade resistant

Color White

Differential Limited slip

Doors and Locks Electric locks, rear door inside handles controlled by operator, all

locks keyed alike

Engine 8 Cylinder, 4.6 liter minimum displacement w/heavy-duty cooling

and electronic fuel injection

Exhaust Stainless steel dual

Frame Heavy-duty or frame member reinforcement on unit frame

Glass All tinted glass, electronic rear window defogger

Gauges Oil pressure, water temp, amp meter, park brake warning light and certified, calibrated speedometer

Lights, Inside Dome light, additional dome light located at front center roof between sun visors

Mirrors 2 Outside rearview mirrors, both sides remote control

Radio Factory installed AM/FM

Seats 40/40 Front bucket w/heavy-duty cloth, rear bench seat covered

with heavy duty vinyl

Shock absorbers Extra control front and rear

Spotlight Mounted on left side front door post, type 6" halogen

Springs Extra heavy-duty front & rear

Stabilizers Front and rear stabilizer bars

Steering Power steering, tilt steering wheel

Suspension Maximum handling package designed to limit body roll, allow flat

cornering, limit dive on harsh or severe braking and limit squat

on fast acceleration

Transmission Automatic 3-speed with low gear blockout installed and auxiliary

transmission oil cooler

Trunk Automatic trunk release, trunk interior light

Wheelbase Minimum 114"

Windows Power windows front w/control on driver and passenger sides

Windshield Wipers Intermittent

Factory Installed Accessories Back-up lights

Rain (drip) gutters

Front & rear bumper guards

Body side moldings

Radio noise suppression package

Fuse panel

Roof reinforcement

Horn/siren prep package

Maintenance Front end alignment after 1,000 miles

Warranty Manufacturer's standard for police service vehicles

14-Day plate

SCHEDULE IV– Vehicle 1 (cont.)

Make, Model and Year

Factory installed police light prep package (optional) $

Factory installed police radio prep package (optional) $

Vehicle 2 - Specifications for this vehicle are the same as the above except for the following:

Color Arizona Beige Clear coat Metallic

Factory installed police light prep package (optional) $

Factory installed police radio prep package (optional) $

SCHEDULE V: METS & MEOC – Two, new 9 passenger, 4 wheel drive, vehicles Ford Excursion, Chevrolet Suburban, or GMC Yukon XL.

Air Conditioning Factory installed

Air Bags Driver and passenger

Alternator Heavy duty

Balanced Wheels Front, rear & spare, aligned front end

Battery Extra heavy duty

Brakes Power, 4-wheel anti-lock

Cargo Maximum space behind rear seat

½ ton carrying capacity

Color White

Cooling System To -40 degrees Fahrenheit

Cruise Control Factory installed w/resume

Engine V-8 5.3L minimum

Door Locks Power

Seats Bench

Sound System AM/FM w/ CD factory installed

Steering Power

Tires Mounted full spare, all-weather tread

Transmission Automatic 4-speed

Upholstery Leather

Windshield Washers/Wipers Dual electric multiple speed intermittent

Additional requirements One shop repair manual

14 day plates

Make, Model and Year

Delivery Time from Receipt of P.O.

SCHEDULE VI: UNIVERSITY OF MAINE at Farmington- One (1) new, 2002 or 2003 (model year), fifteen (15) passenger van, Chevrolet Express 3500 Extended Passenger Van or acceptable alternate as described below, delivered to the University of Maine at Farmington.

Accessory Power Outlet Minimum of one, front

Air Bags Second-generation depowered dual

Air Conditioning Front and rear, factory installed, CFC free

Arm Rests All seats

Audio System AM/FM stereo w/cassette, factory installed

Brakes Power assisted w/4-wheel ABS

Carpeting Wall to wall

Color To be selected, maroon preferred

Cooling System Protected to -40° Fahrenheit

Doors Dual hinge rear open out and dual hinge side preferred

Engine V-8, electronic fuel injected, gasoline

Floor Mats Required

Heater Front and rear required

Insulation Full roof and side panel liners with insulation package

Lights, Interior Dome with automatic switches on doors

Mirror, Inside Standard rear view, adjustable day and night

Mirrors, Outside Two (2) low mount, adjustable from inside

Seating 15-Passsenger seating, front, high-back bucket seats

Seat Covering Deluxe vinyl upholstery

Speed Control Factory installed with resume function

Steering Power assisted w/tilt steering column

Sun Visors Standard, left and right

Tires Radial steel belted, LT, all-weather tread, plus full size

spare

Trailer Hitch Rear bumper, 1 7/8"

Transmission Automatic

Wheel Base Approximately 146"

Windows All around, manual, tinted, vented side and rear indows

Windshield Wiper/Washer Variable-timed interval wipers w/washers

14 day plates

Make and Model

NOTES:

Color Charts:

Please enclose chart for selection of interior and exterior colors and pamphlet on the vehicle quoted.

Quantities:

The University may wish to purchase a second vehicle with the same specifications. Bidders quoting a vehicle from existing inventory – as opposed to one ordered from the factory – may wish to submit two quotes. It is assumed that bidders quoting a vehicle ordered from the factory can change the quantity from one to two at the quoted price.

SCHEDULE VII: UNIVERSITY OF SOUTHERN MAINE, at Portland - One (1) new, 2002 or 2003 (model year), full size, ½ ton, regular cab, 2WD, 8’ bed pick-up truck (GMC Sierra 1500 Regular Cab 2DR 8’ bed 2WD TC15903) or acceptable alternate as described below, delivered to the University of Southern Maine at Portland.

Air Bag, Driver’s Preferred, if available

Air Conditioning Factory installed

Body Type and Size 2DR, regular cab, wideside, 8-foot box length

Brakes Power

Color No preference

Cooling System Protected down to -40° Fahrenheit

Engine V-6 or V-8 gasoline, 4.3L minimum

GVW Approximately 6,400 lbs

Instrumentation Full

Mirrors, Inside Rear view, adjustable day/night

Mirrors, Outside Right and left

Radio AM/FM stereo, factory installed

Seat 3-Passenger, cloth, bench seat

Steering Power

Sun Visors Standard left and right

Suspension Heavy duty

Tires All season, mounted full size spare

Transmission Automatic

Upholstery Cloth (better quality preferred)

Windshield Washers/Wipers Dual electric, multi-speed, intermittent

SCHEDULE VIII: - STUDENT AUXILIARY SERVICES - One new 2003 GMC C5500, Ford F550 conventional cab truck or acceptable alternate as described below, delivered to the University Garage.

Engine 6.8 L Gasoline or better

Transmission Automatic

Comfort Air Conditioning

Seat Full-length cloth bench seat

Frame steel weldable frame

Gas Tank 40 Gallon single (approximate)

Front Bumper Full width painted argent steel

Wheels 19.5" Steel

GVWR Range 17500 lbs. or better

Color White

14 day plates

Body 14 Foot box

Roll-up full width back door, opening 83 1/2" high

Height Floor to top of truck 92"

Interior Aluminum flat diamond plate floor

Metal interior walls

(E) racks 3 per side

Baffle wall or a removable divider so front part of

the body can be refrigerated

Side Door

Side door 30" full height of box on passenger side

Single panel ply metal side door w/step and grab handle door to start 19" from the front of the body

Exterior Exterior finish white metal

Refrigeration unit Carrier or Thermo king

gas driven with electric backup to run

Unit when truck is parked at dock

Tailgate Tuck-A-Way, 1,500 lb. capacity, fold up and tuck under

back of cargo box

Make, Model and Year of Truck

ENCLOSE COMPLETE DESCRIPTIVE LTERATURE ON THE CAB/CHASIS, BODY, REFRIGERATION UNIT AND TAILGATE.

SCHEDULE IX - PEST MANAGEMENT - One (1) new 4 door compact size station wagon Ford Focus or Acceptable alternate, with a 4 cylinder engine and the following specifications:

Air Conditioning Factory installed

Driver’s Air Bag Preferred, if available

Alternator Standard

Balanced Wheels Front, rear & spare, aligned front end

Battery Heavy duty

Brakes Power 4-wheel anti-lock

Color As delivered

Cooling System To -40° Fahrenheit

Engine 4 Cylinder 2.0 liter

Heater/Defroster Standard

Lights, Inside Standard

Mirrors, Inside Standard rear view, adjustable day/night

Mirrors, Outside Right and left

Radio AM/FM stereo, factory installed

Seat Standard bench-cloth upholstery, if available

Shock Absorbers Heaviest available

Steering Power

Sun Visors Standard, left and right

Suspension Standard

Tires Factory delivered all weather tread with full size spare

Transmission Standard

Upholstery Cloth

Windshield Washers/Wipers Dual electric, 2-speed intermittent

Make, Model and Year

Delivery Time from Receipt of P.O.

SCHEDULE X – UNIVERSITY OF MAINE COOPERATIVE EXTENSION PEST MANAGEMENT - Two (2) 2003, ½ ton, 2 wheel drive, extended cab pickup trucks with the following specifications:

Air Conditioning Factory Installed

Air Bags Driver and Passenger, if available

Balanced Wheels Front & rear & aligned front end

Battery Heaviest available

Body Fleetside w/ 6 foot box

Brakes Power/ABS/anti-lock

Bumper Front and Rear step and tow

Color Blue

Cooling System To -40 degrees Fahrenheit

Engine 6 cylinder engine

GVWR 6600

Mirrors Two outside, left & right, left adjustable from inside

Radio AM/FM Stereo, factory installed

Seats Cloth Bench

Shock Absorbers Heaviest available

Springs Heaviest available

Steering Power

Transmission 4-Speed automatic w/overdrive

Tires All weather tread w/full size spare

Upholstery Cloth

Windshield Wipers Dual electric, two-speed intermittent

Differential Locking Rear Differential

Trailer Hitch Light Duty

Additional Requirements 14-Day plates

September 20, 2002

ADDENDUM #1

This addendum changes some specifications to University of Maine RFB 20-03 dated September 13, 2002. Note: The bid is due back in Purchasing by 2:00 P.M., Monday, September 30, 2002.

Schedule I - GARAGE - Seven passenger mini van - A full size spare tire must be mounted and secured under or in the van.

Schedule VIII – STUDENT AUXILIARY SERVICES – Truck with 14’ Refrigerated Body

Please change specifications as follows:

Body Interior 3/32" seamless glass board interior lining

3" of insulation in the walls

Refrigeration unit only Diesel powered unit w 110V

Electric back up