REQUEST FOR BID #20-04 September 15, 2003
UNIVERSITY OF MAINE
PURCHASING DEPARTMENT
ORONO, MAINE 04469-5765
VEHICLE BID FALL 2003
1.0 GENERAL INFORMATION
1.1 The University of Maine System, acting through the University of Maine, is seeking quotations for the purchase of vehicles according to the attached schedules.
The University of Maine will hereinafter be referred to as the "University". Respondents to the RFB shall be referred to as "Bidders". The Bidder to whom the contract is awarded shall be referred to as the "Contractor".
1.2 Alternates: Unless otherwise provided for in this solicitation, the name of a certain brand, make or manufacturer does not restrict bidders to the specific brand, make or manufacturer named; but conveys the general style, type, character, and quality of the article desired. Any article that the University, in its sole discretion, determines to be the equal of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted. It is the bidder's responsibility to clearly and specifically indicate the vehicle being offered and to provide sufficient descriptive literature, catalog cuts and technical detail to enable the University to determine if the vehicle offered meets the requirements of the solicitation. Failure to furnish adequate data for evaluation purposes may result in declaring a bid non-responsive. Unless the bidder clearly indicates in its bid that the product offered is an "equal" product, such bid will be considered to offer the brand name products referenced in the solicitation.
1.3 Award: The University reserves the right to award this bid on a schedule-by-schedule basis, price and other factors considered. The University reserves the right to conduct any tests it may deem advisable and to make all evaluations. The University reserves the right to reject any or all bids, in whole or in part and is not necessarily bound to accept the lowest bid if that bid is contrary to the best interests of the University. The University reserves the right to waive minor irregularities. Scholarships, donations, or gifts to the University will not be considered in the evaluation of bids. A bid may be rejected if it is in any way incomplete or irregular. When there are tie bids, there shall be a preference for "in-state bidders". When tie bids are both in-state or both out-of-state, the award will be made to the bid that arrives first in the Purchasing Department.
1.4 Award Protest: Bidders may appeal the award decision by submitting a written protest to the director of Purchasing within five (5) business days of the award notice, with a copy of the protest to the successful bidder. The protest must contain a statement of the basis for the challenge.
1.5 Bid Envelope: If a special envelope is not furnished, or if return in the special envelope is not possible, the signed bid should be returned in an envelope or package, sealed and identified as follows:
From _____________ __________ __________ __________
Name Due Date Time Bid No.
1.6 Evaluation Criteria: Awards will be made to the low bidder, providing delivery needs and all other requirements are satisfactorily met. However, in keeping with the spirit of the States Clean Government Initiative the University will consider passenger sedans with a 30 mile per gallon or greater efficiency (highway) rating even if they do not have the lowest purchase price.
1.7 Communication with the University: It is the responsibility of the bidder to inquire about any requirement of this RFB that is not understood. Responses to inquiries, if they change or clarify the RFB in a substantial manner, will be forwarded by addenda to all parties that have received a copy of the RFB. Addenda will also be posted on our web site, www.umaine.edu/purchasing/. The University will not be bound by oral responses to inquiries or written responses other than addenda.
Inquiries must be made to: Robert Eslin
Purchasing Department Room 101A
University of Maine
5765 Service Building
Orono, Maine 04469-5765
(207) 581-2688
email: Eslin@maine.edu
1.8 Debarment: Submission of a signed bid in response to this solicitation is certification that your firm (or any subcontractor) is not currently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency. It is also agreement that the University will be notified of any change in this status until such time as an award has been made.
1.9 Specification Protest Process and Remedies: If a bidder feels that the specifications are written in a way that limits competition, a specification protest may be sent to the Purchasing Department. Specification Protests will be responded to within five (5) business days of receipt. Determination of protest validity is at the sole discretion of the University. The due date of the bid may be changed if necessary to allow consideration of the protest and issuance of any necessary addenda. Specification protests shall be presented to the University in writing as soon as identified, but no less than five (5) business days prior to the bid opening date and time. No protest against the award due to the specifications shall be considered after this deadline. Protests shall include the reason for the protest and any proposed changes to the specifications. Protests should be delivered to the Purchasing Department in sealed envelopes, clearly marked as follows:
SPECIFICATION PROTEST, RFB #______
1.10 Submission: A signed original plus one copy of the bid must be received at the University Purchasing Department, 5765 Service Building, Orono, Maine 04469-5765, no later than 2:00 P.M. local time, Tuesday, September 30, 2003, for a public opening. Bidders are strongly encouraged to submit bids in advance of the due date to avoid the possibility of missing the 2:00 deadline due to unforeseen circumstances. Vendors assume the risk of the methods of dispatch chosen. The University assumes no responsibility for delays caused by any package or mail delivery service. Postmarking by the due date WILL NOT substitute for receipt of bid. Bids must be date and time stamped by the Purchasing Department on time to be considered. In the event that the University is closed because of inclement weather at the time that a bid is due, the bid will be opened at the same time on the next day that the University is open. Vendors may wish to call 207-581-SNOW or 800-581-SNOW if the weather is bad, to learn if the University has closed. Bids received after the due date and time will be returned unopened. Additional time will not be granted to any vendor. Additional time may be granted to all vendors when the University determines that circumstances require it. FAXED OR E-MAILED BIDS WILL NOT BE ACCEPTED.
1.11 Costs of Preparation: Bidder assumes all costs of preparation of the bid and any presentations necessary to the bidding process.
1.12 Bid Understanding: By submitting a bid, the bidder agrees and assures that the specifications are adequate, and the bidder accepts the terms and conditions herein. Any exceptions should be noted in your response.
2.0 CONTRACT TERMS
2.1 Delivery Notification: Notification must be made to the following people at these locations twenty-four hours prior to delivery so that personnel may be available to receive delivery.
Campus Contact Phone Number
University of Maine Mike Hambrock 207-581-2742
University of Maine at Farmington Robert Lawrence 207-778-7006
University of Southern Maine Anita Higgins 207-780-4162
2.2 Litigation: This Contract and the rights and obligations of the parties hereunder shall be governed by and construed in accordance with the laws of the State of Maine. The Contractor agrees that any litigation, action or proceeding arising out of this Contract, shall be instituted in a state court located in the State of Maine.
2.3 Transportation Charges: Quotations must be F.O.B. Destination. Prices quoted will be considered to include all charges for transportation, packaging, crates, containers, insurance, duty and brokerage charges, etc. necessary to complete delivery on a F.O.B. Destination basis.
2.4 Payments: Payment will be upon submittal of an invoice to the address provided on the purchase order, on a net 30 basis unless discount terms are offered with the bid document. Invoice must include the purchase order number.
2.5 Temporary Plates: All vehicles must be delivered with a 14-day plate.
3.0 SPECIFICATIONS AND PRICE QUOTES
SCHEDULE I University of Maine - Institute Molecular Biophysics - One 2004, 6 passenger, mid-size, 4-door sedan Chevrolet Impala, Ford Taurus, Dodge Intrepid or acceptable alternate with the following specifications:
Air Conditioning Factory installed
Air Bags Factory installed next generation
Side-impact air bags (if available)
Brakes Power/ABS/anti-lock
Color Solid color to be determined
Cooling System To -40 degrees Fahrenheit
Cruise Control Factory installed
Engine V-6
Mirrors Two outside, left & right, left inside adjustable visor vanity
Radio AM/FM stereo
Seats Cloth, split bench 6 passenger
Steering Power/tilt adjustable steering wheel
Defogger Rear window defogger
Transmission 4-Speed automatic w/overdrive
Tires All season steel belted radials
Windshield Wipers Electric, multi-speed intermittent
Windows and door locks Power
14-Day plate
Make, Model and Year
Net Price Delivered to the
University of Maine $
Delivery Time from Receipt of P.O.
SCHEDULE II University of Maine - College of Education and Human Development - Two new 2003 or 2004, 6 passenger, mid-size, 4-door sedans Chevrolet Impala, Ford Taurus, Dodge Intrepid or acceptable alternate with the following specifications:
Air Conditioning Factory installed
Air Bags Factory installed next generation
Side-impact air bags (if available)
Brakes Power/ABS/anti-lock
Color Solid color to be determined
Cooling System To -40 degrees Fahrenheit
Cruise Control Factory installed
Engine V-6
Mirrors Power
Radio AM/FM stereo
Seats Cloth bench 6 passenger
Steering Power w/tilt adjustable steering wheel
Defogger Rear window defogger
Transmission 4-Speed automatic w/overdrive
Tires All season steel belted radials
Windshield Wipers Electric, variable intermittent
Windows and door locks Power
14-Day plates
Make, Model and Year
Net Price Delivered to the
University of Maine $
Delivery Time from Receipt of P.O.
SCHEDULE III University of Maine Pest Management - Two new 2004, ½ ton, 2 wheel drive, extended cab pickup trucks with the following specifications:
Air Conditioning Factory Installed
Air Bags Factory installed next generation
Battery Heaviest available
Body Fleetside w/ 6 foot box
Brakes Power/ABS/anti-lock
Bumper Front and Rear step and tow
Color Blue
Cooling System To -40 degrees Fahrenheit
Doors 2 full size and 2 smaller doors
Engine 6 cylinder engine
GVWR 6200
Mirrors Two outside, left & right, left (adjustable from inside optional)
Radio AM/FM Stereo, factory installed
Seats Cloth Bench
Shocks Heaviest available
Springs Heaviest available
Steering Power
Transmission 4-Speed automatic w/overdrive
Tires All weather tread steel belted radials w/full size spare
Upholstery Cloth
Windshield Wipers Electric, variable intermittent
Differential Locking Rear Differential
Trailer Hitch Reese hitch with wiring harness
14-Day plates
Make, Model and Year
Net Price Delivered to the
University of Maine $
Delivery Time from Receipt of P.O.
SCHEDULE IV University of Maine - Department of Facilities Management Five - 2004,
8-passenger window vans with the following specifications:
Air Conditioning Factory installed, front & rear
Air Bags Factory installed next generation
Alternator Heavy duty
Balanced Wheels Front, rear & spare, aligned front end
Battery Extra heavy duty
Brakes Power, 4-wheel anti-lock
Bumpers Front & rear step & tow
Color Solid color to be determined
Cooling System To -40 degrees Fahrenheit
Cruise Control Factory installed w/resume
Doors Open out side, open out rear w/glass
Engine V-8
Floor Full rubber flooring
Fuel Tank 30 - 35 Gallon
GVW 8,600 (approximate)
Heater/Defroster Heavy duty, fresh air
Lights, Inside Dome w/map & reading light
Mirrors, Outside Two below eye level, 7x9 swivel
Radio AM/FM factory installed
Rear Heater Factory installed
Seats Quick release
Stabilizer Bar Front & rear
Steering Power
Sun Visors Standard, left & right
Suspension Heavy duty
Tires 16" full spare mounted and secured, all-weather tread
Transmission Automatic w/HD cooler, 3-speed w/overdrive
Upholstery Cloth
Wheelbase Approximately 135"
Windshield Washers/Wipers Electric, variable intermittent Repair Manual
Make, Model and Year
Net Price Delivered to the $
University of Maine
Delivery Time from Receipt of P.O.
SCHEDULE V - University of Maine - Department of Facilities Management -Two 2004 model mid-size 4-door sedans Chevrolet Impala, Ford Taurus, Dodge Intrepid or acceptable alternate with the following specifications:
:
Air Conditioning Factory installed
Air Bags, Driver & Passenger Factory installed next generation
Side-impact air bags (if available)
Battery Heaviest available
Brakes Power/ABS/anti-lock
Color Solid color to be selected
Cooling System To -40 degrees Fahrenheit
Cruise Control Factory installed
Door locks Power
Engine V-6
Lights, Inside Dome, with map & reading light
Mirrors Power
Radio AM/FM w/cassette player, factory installed
Seats 6 passenger Cloth bench
Defogger Electric rear window
Steering Power
Exhaust Stainless steel if available
Transmission 4-Speed automatic w/overdrive
Tires All season steel belted radials
Wheel Covers full wheel covers
Windshield Wipers Electric, variable intermittent
Windows Power
Additional Requirements 14-Day plate
Make, Model and Year
Net Price Delivered to the $
University of Maine
Delivery Time from Receipt of P.O.
SCHEDULE VI University of Maine - Department of Facilities Management Two new Ύ ton, heavy duty pick-up trucks, 2-wheel drive with the following specifications; no duel rear wheel trucks will be accepted.
Air Conditioning Factory installed
Drivers Air Bag Driver and Passenger next generation
Alternator Heaviest available
Battery Extra heavy duty
Body Type and Size Fleetside, 8 foot box length
Brakes Power 4-wheel anti-lock, if available
Bumpers Front bumper and rear step and tow bumper
Color Solid color to be determined
Cooling System To -40° Fahrenheit
Cruise Control Factory installed with resume
Engine V-8
Flooring Full rubber flooring
Floor Mats if rubber flooring is not available
Fuel Tank 30-35 Gallon
GVW 9,200 GVW
Heater/Defroster Heavy duty fresh air
Lights Inside Dome
Mirrors Inside Standard rear view, adjustable day/night
Mirrors, Outside Right and left
Radio AM/FM, factory installed
Seat 3-Passenger, cloth, split bench
Shock Absorbers Heavy duty, front and rear, if available
Steering Power
Skid Plate Skid plate package
Sun Visors Standard, left and right
Suspension Two-stage, multi-leaf spring, rear
Heavy-duty front springs
Tires 16" Mounted full spare, all weather tread
Transmission Automatic w/HD cooler, 3- or 4-speed w/OD, heavy duty
Upholstery Cloth
Windshield Washers/Wipers Electric, variable intermittent
10 day plate
Make, Model and Year
Net Price Delivered to the $
University of Maine
Delivery Time from Receipt of P.O.
Schedule VII - University of Maine - Department of Facilities Management - One new
Cab and Chassis - Sterling Acterra L7501 single axle cab and chassis or acceptable alternate with a Heil P T 1000 Rear Loader Rubbish Packer or acceptable alternate delivered assembled to the University of Maine.
Bumpers Painted steel
Brakes ABS air brakes
Comfort Air Conditioning, heater and defroster
Cruise Cruise Control
Dust Shields Front and Rear
Diesel Engine Cat C-7 250 h.p.
Exhaust horizontal muffler vertical pipe
Frame 7/16 frame/ 100 p.s.i.
Fuel tank 60 gal left hand
Seats Driver Air and 2 person passenger vinyl seat (no National)
Color White
Shock Absorbers Front
Front Suspension 10,000 # minimum
Single Rear Axle 23,000 # minimum
GVW 33,000
Rear End Full locking rear end (driver controlled)
Rear Suspension 30,000 # minimum with helper spring if available
Speed Unit to run about 65 mph
Steering Power
PTO Control Dash mounted PTO with indicator light
Cables Pull cables on air reservoirs
Air Drier Heated air drier
Radio AM/FM installed
Transmission Allison Automatic (5 speeds) w/ transmission cooler
Shift Control Electronic Dash Mounted
Tires 11R 22.5 16 ply mud and snow
Alarm Back up alarm
Mud Flaps With anti-sail device forward of rear
Wheels Full locking rear wheels
10 hole hub piloted wheels
Wheelbase 138 CA usable
Horns Air Horns
Running Lights Daytime running lights
Mirrors Dual Heated
Windows Power
Switches Extra Switches dash mounted
Circuit Access Box Vehicle interface wiring access box mtd engine compartment w/fuse panel wire