IMPORTANT NOTE: For the attachments with this bid, contact Cindy Carusi at 207-581-2696
REQUEST FOR BID #26-05 December 20, 2004
Administered by:
UNIVERSITY OF MAINE
PURCHASING DEPARTMENT
ORONO, MAINE 04469-5765
1.0 GENERAL INFORMATION
1.1 The University of Maine System, acting through the University of Maine at Augusta, is seeking quotes for equipment as outlined in the attached documents.
For reference, the University of Maine at Augusta (UMA) will hereinafter be referred to as the "University." Each firm responding to this Request for Bid will be referred to as the "Bidder", and the bidder selected to provide equipment to the University will be referred to as the "Contractor."
1.2 Alternates: The University will not accept substitutes for the equipment specified. If a manufacturer no longer makes the specified model, the University will consider a substitute model number for equipment from the same manufacturer with equivalent or better specifications. It is the bidder's responsibility to clearly and specifically indicate the product being offered and to provide sufficient descriptive literature, catalog cuts and technical detail to enable the University to determine if the product offered meets the requirements of the solicitation. Failure to furnish adequate data for evaluation purposes may result in declaring a bid non-responsive. The University, in its sole discretion, will determine if the product offered is the equal of that specified.
1.3 Award: It is the intent of the University to award this bid all to one vendor. The University reserves the right to conduct any tests it may deem advisable and to make all evaluations. The University reserves the right to reject any or all bids, in whole or in part and is not necessarily bound to accept the lowest bid if that bid is contrary to the best interests of the University. The University reserves the right to waive minor irregularities. Scholarships, donations, or gifts to the University, will not be considered in the evaluation of bids. A bid may be rejected if it is in any way incomplete or irregular. When there are tie bids, there shall be a preference for "in-state bidders". When tie bids are both in-state or both out-of-state, the award will be made to the bid that arrives first in the Purchasing Department.
1.4 Award Protest: Bidders may appeal the award decision by submitting a written protest to the Director of Purchasing within five (5) business days of the award notice, with a copy of the protest to the successful bidder. The protest must contain a statement of the basis for the challenge.
1.5 Debarment: Submission of a signed bid in response to this solicitation is certification that your firm (or any subcontractor) is not currently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any State or Federal department or agency. Submission is also agreement that the University will be notified of any change in this status.
1.6 Communication with the University: It is the responsibility of the bidder to inquire about any requirement of this RFB that is not understood. Responses to inquiries, if they change or clarify the RFB in a substantial manner, will be forwarded by addenda to all parties that have received a copy of the RFB. Addenda will also be posted on our web site, www.umaine.edu/purchasing/. The University will not be bound by oral responses to inquiries or written responses other than addenda.
Inquiries must be made to: Hal Wells
Purchasing Department Room 101
University of Maine
5765 Service Building
Orono, Maine 04469-5765
(207) 581- 2708
1.7 Bid Envelope: If a special envelope is not furnished, or if return in the special envelope is not possible, the signed bid should be returned in an envelope or package, sealed and identified as follows:
From ________________ __________ __________ __________
Name Due Date Time Bid No.
1.8 Submission: A signed original plus one (1) copy of the bid must be received at the University Purchasing Department, 5765 Service Building, Orono, Maine 04469-5765, no later than 2:00 P.M. local time, Tuesday, January 11, 2005, for a public opening. Bidders are strongly encouraged to submit bids in advance of the due date to avoid the possibility of missing the 2:00 deadline due to unforeseen circumstances. Vendors assume the risk of the methods of dispatch chosen. The University assumes no responsibility for delays caused by any package or mail delivery service. Postmarking by the due date WILL NOT substitute for receipt of bid. Bids must be date and time stamped by the Purchasing Department on time to be considered. In the event that the University is closed due to inclement weather at the time that a bid is due, the bid will be opened at the same time on the next day that the University is open. Vendors may wish to call 207-581-SNOW or 800-581-SNOW if the weather is bad, to learn if the University has closed. Bids received after the due date and time will be returned unopened. Additional time will not be granted to any single vendor, however, additional time may be granted to all vendors when the University determines that circumstances require it. FAXED BIDS OR E-MAIL BIDS WILL NOT BE ACCEPTED.
1.9 Costs of Preparation: Bidder assumes all costs of preparation of the bid and any presentations necessary to the bidding process.
1.10 Evaluation Criteria: Award will be made to the low bidder provided that all other requirements are satisfactorily met. However, consideration will be given to delivery.
1.11 Specification Protest Process and Remedies: If a bidder feels that the specifications are written in a way that limits competition, a specification protest may be sent to the Purchasing Department. Specification Protests will be responded to within five (5) business days of receipt. Determination of protest validity is at the sole discretion of the University. The due date of the bid may be changed if necessary to allow consideration of the protest and issuance of any necessary addenda. Specification protests shall be presented to the University in writing as soon as identified, but no less than five (5) business days prior to the bid opening date and time. No protest against the award due to the specifications shall be considered after this deadline. Protests shall include the reason for the protest and any proposed changes to the specifications. Protests should be delivered to the Purchasing Department in sealed envelopes, clearly marked as follows:
SPECIFICATION PROTEST, RFB #______
1.12 Bid Understanding: By submitting a bid, the bidder agrees and assures that the specifications are adequate, and the bidder accepts the terms and conditions herein. Any exceptions should be noted in your response.
2.0 TERMS AND CONDITIONS
2.1 Assignment: Neither party of the Contract shall assign the Contract without the prior written consent of the other, nor shall the Contractor assign any money due or to become due without the prior written consent of the University.
2.2 Contract Documents: If a separate contract is not written, the contract entered into by the parties shall consist of the Request for Bids, the signed bid submitted by the Contractor, the specifications including all modifications thereof, and a purchase order or letter of agreement requiring signatures of the University and the Contractor, all of which shall be referred to collectively as the Contract Documents.
2.3 Contract Validity: In the event one or more clauses of the contract are declared invalid, void, unenforceable or illegal, that shall not affect the validity of the remaining portions of the contract.
2.4 Manuals: The Contractor shall provide with each piece of equipment owners manual and/or maintenance instructions.
2.5 Transportation Charges: Quotations must be F.O.B. Destination to the University’s ‘drop ship’ destination, Portland, ME 04103. (The exact address will be provided to the Contractor). Prices quoted will be considered to include all charges for transportation, packaging, crates, containers, insurance, duty and brokerage charges, etc. necessary to complete delivery.
2.6 Payments: Payment will be upon submittal of an invoice to the University of Maine at Augusta, Accounts Payable Department, 46 University Drive, Augusta, Maine 04330-9410 by the Contractor on a net 30 basis unless discount terms are offered. Invoice must include the purchase order number.
2.7 Warranty: The University does not intend to purchase warranties / service contracts beyond the standard manufacturer’s warranty. The manufacturer’s warranty for each item offered shall be stated in the bidder’s submission.
3.0 EQUIPMENT LIST AND PRICE QUOTATION
Bidders who would prefer an electronic copy of this page should send a request via email to: hcwells@maine.edu
|
Manufacturer |
Model # |
Description |
Qty |
Item Cost |
Warranty |
Delivery |
Item |
|
|
|
|
|
FOB Destination |
|
(in days) |
|
|
|
|
|
|
|
|
|
|
|
Ashley |
SRA-120 |
Amplifier |
3 |
|
|
|
1 |
|
|
|
|
|
|
|
|
|
|
Audio Technica |
AT831cW |
Lav |
1 |
|
|
|
2 |
|
Audio Technica |
AT-8416 |
Shock Mount |
1 |
|
|
|
3 |
|
Audio Technica |
AT-859QMXL |
Gooseneck |
1 |
|
|
|
4 |
|
Audio Technica |
ATW-1451 |
Wireless Rx/Tx |
1 |
|
|
|
5 |
|
|
|
|
|
|
|
|
|
|
Bitronics |
YV-EZVGA6 |
Pigtail |
3 |
|
|
|
6 |
|
|
|
|
|
|
|
|
|
|
Creston |
C2N-TTVFM |
Tuner |
1 |
|
|
|
7 |
|
Creston |
CNPWS-75 |
Power Supply |
1 |
|
|
|
8 |
|
Creston |
CP2E |
Control |
1 |
|
|
|
9 |
|
Creston |
IRP2 |
IR Emitter |
2 |
|
|
|
10 |
|
Creston |
ST-TUNE |
Tuner |
1 |
|
|
|
11 |
|
Creston |
TPS-5000L |
Touch panel |
1 |
|
|
|
12 |
|
Creston |
TPS-VID2 |
Video Card |
1 |
|
|
|
13 |
|
Creston |
TPS-XVGA |
RGB Graphics Card |
1 |
|
|
|
14 |
|
|
|
|
|
|
|
|
|
|
Crown |
CH1 |
Amplifier |
1 |
|
|
|
15 |
|
|
|
|
|
|
|
|
|
|
Draper |
104016 |
10’ Access E |
2 |
|
|
|
16 |
|
Draper |
121007 |
LVC |
2 |
|
|
|
17 |
|
Draper |
232451 |
Projector Mount |
5 |
|
|
|
18 |
|
Model # |
Description |
Qty |
Item Cost |
Warranty |
Delivery |
Item |
|
|
|
|
|
|
FOB Destination |
|
(in days) |
|
|
|
|
|
|
|
|
|
|
|
Extron |
26-112-01 |
15’ VGA Cable M-F |
3 |
|
|
|
19 |
|
Extron |
26-112-36 |
6’ M-M VGA Cable |
3 |
|
|
|
20 |
|
Extron |
26-112-37 |
15’ M-M VGA Cable |
3 |
|
|
|
21 |
|
Extron |
26-238-01 |
6’ M-M VGA Cable |
3 |
|
|
|
22 |
|
Extron |
26-238-02 |
15’ VGA Cable M-M |
3 |
|
|
|
23 |
|
Extron |
26-490-03 |
12’ VGA with Audio M-M |
3 |
|
|
|
24 |
|
Extron |
60-190-01 |
Universal Rack Shelf |
3 |
|
|
|
25 |
|
Extron |
60-219-06 |
8 X 4 Matrix Switcher with Audio |
1 |
|
|
|
26 |
|
Extron |
60-242-06 |