Request for Bid #33-05 March 10, 2005
UNIVERSITY OF MAINE
PURCHASING DEPARTMENT
ORONO ME 04469
TRAINING ROOM EQUIPMENT
The University of Maine System, acting through the University of Maine, is seeking bids for Training Room Equipment for the Alfond Arena Walsh Center.
1.0 GENERAL INFORMATION
1.1 Definition of Parties: The University of Maine will hereinafter be referred to as the "University." Respondents to the RFB shall be referred to as "Bidders." The Bidder to whom the contract is awarded shall be referred to as the "Contractor."
1.2 Delivery: The University desires delivery and billing on the listed supplies/equipment by May 1, 2005.
1.3 Alternates: Some brand names are mentioned in this bid. If another manufacturer’s products are bid as equal to those named then sample products may be requested by the University to evaluate quality. Quality and suitability for the purpose intended will be determined by the University.
1.4 Award: The University reserves the right to award this bid on an item-by-item basis, by groups of items, or all to one vendor, whichever the University deems to be in its best interest, price and other factors considered. The University reserves the right to conduct any tests it may deem advisable, and to make all evaluations. The University reserves the right to reject any or all bids, in whole or in part, and is not necessarily bound to accept the lowest bid if that bid is contrary to the best interests of the University. The University reserves the right to waive minor irregularities. Scholarships, donations, or gifts to the University will not be considered in the evaluation of bids. A bid may be rejected if it is in any way incomplete or irregular. When there are tie bids, there shall be a preference for “in-state bidders”. When tie bids are both in-state or both out-of-state, the award will be made to the bid that arrives first in the Purchasing Department.
1.5 Communication with the University: It is the responsibility of the bidder to inquire about any requirement of this RFB that is not understood. Responses to inquiries, if they change or clarify the RFB in a substantial manner, will be forwarded by addenda to all parties that have received a copy of the RFB. Addenda will also be posted on our web site, www.umaine.edu/purchasing/. The University will not be bound by oral responses to inquiries or written responses other than addenda.
Inquiries must be made to: Robert Eslin
Associate Director of Purchasing
University of Maine
5765 Service Building
Orono, Maine 04469-5765
(207) 581-2688
E-Mail: eslin@maine.edu
1.6 Bid Envelope: If a special envelope is not furnished, or if return in the special envelope is not possible, the signed bid should be returned in an envelope or package, sealed and identified as follows:
From ________________ __________ __________ __________
Name Due Date Time Bid No.
1.7 Submission: A signed original plus 1 copy of the bid must be received at the University Purchasing Department, 5765 Service Building, Orono, Maine 04469-5765, no later than 2:00 P.M. local time Tuesday, March 22, 2005, for a public opening. Bidders are strongly encouraged to submit bids in advance of the due date to avoid the possibility of missing the 2:00 deadline due to unforeseen circumstances. Vendors assume the risk of the methods of dispatch chosen. The University assumes no responsibility for delays caused by any package or mail delivery service. Postmarking by the due date WILL NOT substitute for receipt of bid. Bids must be date and time stamped by the Purchasing Department on time to be considered. In the event that the University is closed due to inclement weather at the time that a bid is due, the bid will be opened at the same time on the next day that the University is open. Vendors may wish to call 207-581-SNOW or 800-581-SNOW if the weather is bad, to learn if the University has closed. Bids received after the due date and time will be returned unopened. Additional time will not be granted to any single vendor, however, additional time may be granted to all vendors when the University determines that circumstances require it. FAXED BIDS OR E-MAIL BIDS WILL NOT BE ACCEPTED.
1.8 Costs of Preparation: Bidder assumes all costs of preparation of the bid and any presentations necessary to the bidding process.
1.9 Evaluation: Award will be will not necessarily be made to the low bidder. Other criteria such as suitability for the purpose intended, quality and delivery will also be considered. Quality and suitability for the purpose intended will be determined by the University.
1.10 Specification Protest Process and Remedies: If a bidder feels that the specifications are written in a way that limits competition, a specification protest may be sent to the Purchasing Department. Specification Protests will be responded to within five (5) business days of receipt. Determination of protest validity is at the sole discretion of the University. The due date of the bid may be changed if necessary to allow consideration of the protest and issuance of any necessary addenda. Specification protests shall be presented to the University in writing as soon as identified, but no less than five (5) business days prior to the bid opening date and time. No protest against the award due to the specifications shall be considered after this deadline. Protests shall include the reason for the protest and any proposed changes to the specifications. Protests should be delivered to the Purchasing Department in sealed envelopes, clearly marked as follows:
SPECIFICATION PROTEST, RFB #______
1.11 Bid Understanding: By submitting a bid, the bidder agrees and assures that the specifications are adequate, and the bidder accepts the terms and conditions herein. Any exceptions should be noted in your response.
2.0 TERMS AND CONDITIONS
2.1 Payments: Payment will be upon submittal of an invoice to the Purchasing Department by the Contractor on a net 30 basis unless discount terms are offered. Invoice must include the purchase order number.
2.2 Quantities: The quantities shown on this bid are approximate only. The purchase order quantity will cover the actual needs of the University at the time the order is placed.
2.3 Transportation Charges: Quotations must be F.O.B. Destination. Prices quoted will be considered to include all charges for transportation, packaging, crates, containers, insurance, duty and brokerage charges, etc. necessary to complete delivery.
3.0 SPECIFICATIONS
|
Item |
Quantity |
Unit Price |
Total |
|
Skeleton Model (Full Scale, standard) |
1 |
|
|
|
|
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Step Stool (Chrome; 12"Wx16"Lx9"H) |
2 |
|
|
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Progressive Incline Calf Stretch Boards Adjustable |
1 |
|
|
|
Pro Stretch Calf Stretcher (Single) |
1 |
|
|
|
Dyna Disc (Sissel disc) |
1 |
|
|
|
Pron Pillow (Blue) |
4 |
|
|
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Treatment Tables (30"x78"x30") Light Oak |
4 |
|
|
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(w/ Sliding door Cabinet storage underneath) |
|
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(Blue upholstered table top) |
|
|
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|
Treatment Table (30"x78"x30") Light Oak |
1 |
|
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(with no storage underneath) |
|
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(Blue upholstered table top) |
|
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S & W Taping Station Model 47863-D (Complete) |
1 |
|
|
|
-OR- |
|
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2-Person taping station with center unit |
|
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Dimensions- 2 end units each 26"Wx42"Dx36"H |
|
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1 center unit 27"Wx40Dx31"H w/ basket inset |
|
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Blue vinyl top, Natural oak finish |
|
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Center unit w/ 3 drawers, end units w/ cabinet |
|
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and top pull-out shelf |
|
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Service counter w/ storage underneath Shelves and Drawers |
1 |
|
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Blue top, natural oak finish 48” X 20” X 34” high |
|
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Chrome Base Stools (Blue upholstered top) |
2 |
|
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(Adjustable height, with wheels) |
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Stainless Steel Modality Carts (w/ top & 2 shelves) |
3 |
|
|
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4-Channel Combo Estim/Ultrasound units |
2 |
|
|
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with 5cm sound heads, dual frequency, |
|
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multi-duty cycle, various waveform e-stim |
|
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2 cm interchangeable Sound head for Combo unit |
1 |
|
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Automatic BP Monitor w/ regular and additional large cuff |
1 |
|
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Lo-Boy Whirlpool (66"x24'x18") |
1 |
|
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Hi-Boy Whirlpool (42"x20"x28") |
1 |
|
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Tank Top Seats for 24" Pool (Blue Top) |
1 |
|
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Tank Top Seats for 20" Pool (Blue Top) |
1 |
|
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Hydrocollator Heating Unit (Complete w/ 12 standard packs) |
1 |
|
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(on wheels) |
|
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Hot Pack Covers (Standard) |
12 |
|
|
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Hot Pack Cover Drying Rack |
1 |
|
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Glass Sundry Jars Labeled Set of 5 |
1 |
|
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Biohazard Can - 7 Gallon White |
1 |
|
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Game Ready Intermittent Compression Unit |
1 |
|
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with knee and ankle garments |
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Total Delivered Price FOB University of Maine $_____________________