IMPORTANT NOTE: For the drawing that goes with this bid, contact Cindy Carusi at 207-581-2696
REQUEST FOR BID #4-05 July 1, 2004
UNIVERSITY OF MAINE
PURCHASING DEPARTMENT
ORONO, MAINE 04469-5765
1.1 The University of Maine System, acting through the University of Maine, is seeking quotes for a new modular single story library building (4 sections) as outlined herein and in the attached documents.
For reference, the University of Maine will hereinafter be referred to as the "University." Each firm responding to this Request for Bid will be referred to as the "Bidder", and the bidder selected to provide equipment to the University will be referred to as the "Contractor."
1.2 Purpose: The Contractor shall deliver, setup, anchor and skirt a 32' x 76' modular classroom building on an existing foundation at the University's Darling Marine Center located in Walpole, Maine. The building must be built to meet the specifications and floor plan in Attachments A and B respectively. Building will be set up as in four pieces because of limited road access. The University will be responsible for permits, utility hookups, steps and ramps, and will provide a truck-accessible, level site. There are existing buildings in abutment area and a sloped ramp at access point of slab. Some crib work may be necessary to position building on foundation.
1.3 Alternates: Unless otherwise provided for in this solicitation, the name of a certain brand, make or manufacturer does not restrict bidders to the specific brand, make or manufacturer named; but conveys the general style, type, character, and quality of the article desired. Any article which the University, in its sole discretion, determines to be the equal of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted. It is the bidder's responsibility to clearly and specifically indicate the product being offered and to provide sufficient descriptive literature, catalog cuts and technical detail to enable the University to determine if the product offered meets the requirements of the solicitation. Failure to furnish adequate data for evaluation purposes may result in declaring a bid non-responsive. Unless the bidder clearly indicates in its bid that the product offered is an "equal" product, such bid will be considered to offer the brand name products referenced in the solicitation.
1.4 Award: It is the intent of the University to award this bid all to one vendor. The University reserves the right to conduct any tests it may deem advisable and to make all evaluations. The University reserves the right to reject any or all bids, in whole or in part and is not necessarily bound to accept the lowest bid if that bid is contrary to the best interests of the University. The University reserves the right to waive minor irregularities. Scholarships, donations, or gifts to the University, will not be considered in the evaluation of bids. A bid may be rejected if it is in any way incomplete or irregular. When there are tie bids, there shall be a preference for "in-state bidders". When tie bids are both in-state or both out-of-state, the award will be made to the bid that arrives first in the Purchasing Department.
1.5 Debarment: Submission of a signed bid or proposal in response to this solicitation is certification that your firm (or any subcontractor) is not currently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Submission is also agreement that the University will be notified of any change in this status until such time as an award has been made.
1.6 Communication with the University: It is the responsibility of the bidder to inquire about any requirement of this RFB that is not understood. Responses to inquiries, if they change or clarify the RFB in a substantial manner, will be forwarded by addenda to all parties that have received a copy of the RFB. ddenda will also be posted on our web site, www.umaine.edu/purchasing/. The University will not be bound by oral responses to inquiries or written responses other than addenda.
Inquiries must be made to: Willilam Charland
Purchasing Department Room 101
University of Maine
5765 Service Building
Orono, Maine 04469-5765
(207) 581-2653
1.7 Bid Envelope: If a special envelope is not furnished, or if return in the special envelope is not possible, the signed bid should be returned in an envelope or package, sealed and identified as follows:
From ________________ __________ __________ __________
Name Due Date Time Bid No.
1.8 Submission: A signed original plus one (2) copies of the bid must be received at the University Purchasing Department, 5765 Service Building, Orono, Maine 04469-5765, no later than 2:00 P.M. local time Thursday, July 15, 2004, for a public opening. Bidders are strongly encouraged to submit bids in advance of the due date to avoid the possibility of missing the 2:00 deadline due to unforeseen circumstances. Vendors assume the risk of the methods of dispatch chosen. The University assumes no responsibility for delays caused by any package or mail delivery service. Postmarking by the due date WILL NOT substitute for receipt of bid. Bids must be date and time stamped by the Purchasing Department on time to be considered. In the event that the University is closed because of inclement weather at the time that a bid is due, the bid will be opened at the same time on the next day that the University is open. Vendors may wish to call 207-581-SNOW or 800-581-SNOW if the weather is bad, to learn if the University has closed. Bids received after the due date and time will be returned unopened. Additional time will not be granted to any vendor. Additional time may be granted to all vendors when the University determines that circumstances require it. FAXED BIDS OR E-MAIL BIDS WILL NOT BE ACCEPTED.
1.9 Costs of Preparation: Bidder assumes all costs of preparation of the bid and any presentations necessary to the bidding process.
1.10 Evaluation Criteria: Award will be to the low bidder if all other requirements are satisfactorily met.
1.11 Specification Protest Process and Remedies: If a bidder feels that the specifications are written in a way that limits competition, a specification protest may be sent to the Purchasing Department. Specification Protests will be responded to within five (5) business days of receipt. Determination of protest validity is at the sole discretion of the University. The due date of the bid may be changed if necessary to allow consideration of the protest and issuance of any necessary addenda. Specification protests shall be presented to the University in writing as soon as identified, but no less than five (5) business days prior to the bid opening date and time. No protest against the award due to the specifications shall be considered after this deadline. Protests shall include the reason for the protest and any proposed changes to the specifications. Protests should be delivered to the Purchasing Department in sealed envelopes, clearly marked as follows:
SPECIFICATION PROTEST, RFB #______
1.12 Bid Understanding: By submitting a bid, the bidder agrees and assures that the specifications are adequate, and the bidder accepts the terms and conditions herein. Any exceptions should be noted in your response.
2.0 TERMS AND CONDITIONS
2.1 Acceptance Inspection: The building delivered must meet the specifications in Attachment A and the floor plan in Attachment B. Failure to satisfy this inspection may result in rejection of the building with no financial obligation incurred by the University. Minor discrepancies must be corrected by the Contractor prior to payment by the University.
2.2 Delivery Notification: The University shall be notified five (5) days prior to delivery so that personnel may be available to allow access to the site and verify items received. Notification shall be made to:
Delivery will be made to: Darling Marine Center
193 Clark's Cove Road Walpole, ME 04573
2.4 Payments: Payment will be upon submittal of an invoice to the Purchasing Department by the Contractor on a net 30 basis unless discount terms are offered. Invoice must include the purchase order number.
3.0 SPECIFICATIONS
See Attachments A and B for specifications and floor plan.
4.0 SUBMISSION REQUIREMENTS
4.1 Facility Requirements: Special conditions essential to the delivery area must be specified. Appropriate modifications to the area will be the responsibility of the University.
4.2 Service: The service and engineering support available must be described, with costs specified for:
1. Service contract agreement that would be effective upon warranty expiration.
2. Individual service calls as required.
4.3 Transportation Charges: Quotations must be F.O.B. Destination. Prices quoted will be considered to include all charges for transportation, packaging, crates, containers, insurance, duty and brokerage charges, etc. necessary to complete delivery.
4.4 Warranty: The building shall be fully guaranteed against defects in materials and workmanship for a period of one (1) year following date of acceptance.
Provide warranty information, both on parts and labor, applying to the building and equipment that may be purchased as a result of this Request for Bid. This would include units/components not manufactured by the seller.
4.5 Lead Time: State the number of days to delivery after receipt of the order: __________________
4.6 Product Information: The bidder shall clearly and specifically identify the building being offered and enclose complete and detailed descriptive literature, catalog cuts and specifications with the bid to enable the University of Maine to determine if the building offered meets the requirements of the solicitation. Failure to do so may cause the bid to be considered non-responsive.
4.7 References: A list of three references is required to be submitted with your quotation. These references should be agencies to which your firm has sold buildings of the same make and design as this one in the past year.
Company Name:____________________________________________________
Address:_________________________________________________________
City:__________________ State:______ Zip Code:________________
Contact Person:__________________________________________________
Phone Number: ( ) _____________ Fax Number: ( ) _____________
Company Name:____________________________________________________
Address:_________________________________________________________
City:__________________ State:______ Zip Code:________________
Contact Person:__________________________________________________
Phone Number: ( ) _____________ Fax Number: ( ) _____________
Company Name:____________________________________________________
Address:_________________________________________________________
City:__________________ State:______ Zip Code:________________
Contact Person:__________________________________________________
Phone Number: ( ) _____________ Fax Number: ( ) _____________
5.0 PRICE QUOTATION
5.1 Bid Prices: The bid shall be in the form of a firm price for the modular building as specified in Attachments A and B. The bid price shall include charges such as installation, shipping, insurance, and all other costs. Charges not specified in the bid will not be honored.
One 32' x 76' Modular Library Building, delivered Cost: $____________________
to site and set up on foundation and anchoring
Attachment A
SPECIFICATIONS FOR MODULAR LIBRARY BUILDING
DARLING MARINE CENTER
UNIVERSITY OF MAINE
General:
All pricing to include delivery, setup on foundation, and anchoring. Manufacturer's one year warranty. University responsibilities incluse: permits, utility hookups, steps and ramps, a truck-accessible and level site – Note: There is limited agress at the access point of foundaton. Some cribwork may be necessary to position building on foundation.
Building Size/Type:
32' x 76' double-wide library building with 12" outrigger frame, X members with outriggers 48" o.c. front to rear. Full width I-beam, front and rear, 4 axles, under-slug, detachable hitch.
Design Loads:
Roof- 60# psf live load. Floor- 50# psf. Wind speeds rating - 95mph.
Codes/Seals:
State: Maine, BOCA, ADA -life safety, applicable NFPA standards, licensed third party inspection.
Floor:
.040 asphalt bottom wrap
2" x 12" #3 or better floor joists, 12" o.c.
R22 fiberglass insulation
Double 5/8" T&G plywood decking
Commercial grade 26 oz. carpet covering
Exterior walls:
2" x 6", 16" o.c. with double top and single bottom plates
8'0" height sidewalls 9’ ridge height
R19 kraft-faced fiberglass insulation
7/16" OSB wall sheathing
Wood clapboard siding and wood trim (color to be determined) over gypsum
Housewrap
Windows – 19 each Andersen equivalent 6’ x 6’ P3040-2 w/bottom vents
Windows – 5 each Andersen equivalent 2’ x 6’ AW21-13 w/bottom and top vents
Roof:
Pitch is 4"slope in 12" run
60 psf live load trusses: 16" o.c., cathedral trusses
Laminated LVL carrying beams: limited (2-4) support posts positioned at center
R-38 kraft-faced fiberglass insulation
1/2" CDX plywood sheathing
30-year fiberglass roof shingles, over felt, (color of shingles to be determined)
Ice shield at eaves, eave baffles, vented soffits
Full dormer over front doors to divert rain
8" overhang on all sides, full length ridge vent
Ceiling:
Cathedral ceiling with taped and painted ½” sheetrock
Exterior doors:
One 6’0" wide x 6’8” insulated steel double doors in steel frames, painted white
Two 3’0” wide x 6’8” insulated steel double doors in steel frames, painted white
All doors to have half lite vision panels with safety glass
Keyed-alike lever sets with panic hardware
Push-button number pad locks to be installed on both 36” doors
Exit and emergency lighting as code required and as per plans
Hydraulic closers, positive closing action
Electric & Lighting: (drawings include more details)
Surface-mounted fluorescent lights with T-5 full spectrum bulbs to provide classroom-level intensity, switching as per plans
Rear exit door light to be on inside switch and one other switch for reading area
Front door exit light to be on photosensor and 3 inside switches, 2 for stack area and third for reading area
Double door light to be on switch with 3 inside switches at double door, 2 for stack area and third for reading area
Service box to be located on exterior wall
No more than 3 duples outlets per 20 amp circuit
Duplex circuits installed as per Attachment B
240, 200 amp, single phase, 3 wire service
Minimum #12 awg copper wiring with ground
Four (4) each fire alarms direct-wired and wired together for simultaneous alarm sounding
Pull stations and strobe lights to be installed and wired as per fire code
Telecommunications:
Data wire to be Category 5e standard. Wall and floor mounted subsurface jacks to be RJ44 type.
Data floor jacks to be flush mounted brass enclosures with cover
Thirty (30) each data line (4-pair per line) RJ44 jacks (Category 5e) as located as per
Attachment B
Plumbing:
None
Equipment:
Heating ductwork and plenum through-floor penetrations, properly sized and quantity, to be made at factory in positions compatible with shelving running in either direction. Locations to be determined by the University in consultation with builder.
Heating and air conditioning to be supplied by the University.
July 6, 2004
ADDENDUM #1
Request for Bid #4-05
Dear Bidder:
On Page 7, Attachment A, under Design Loads, the floor load should be 150# psf, instead of 50# psf.
We apologize for the error.
Sincerely,
Richard Guthrie
Technical Purchasing Agent
RDG:cc
cc: RFB File
July 8, 2004
ADDENDUM #2
Request for Bid #4-05
Dear Bidder:
On Page 7 (Attachment A) of the above-noted RFB, please make the following change:
Building Size/Type:
32’ x 76’ Modular building (4 piece)
The wording that was originally used, regarding a double-wide building, should be deleted and replaced with the above.
We apologize for any inconvenience caused by this change.
Sincerely,
Richard Guthrie
Technical Purchasing Agent
RDG:cc
cc: RFB File
July 14, 2004
ADDENDUM #3
Request for Bid #4-05
Dear Bidder:
Please make the following changes/clarifications to specifications:
Section 1.2 Purpose: Delete "anchor and skirt"
Section 1.8 Submission: Change bid date to 2:00 p.m., local time, Thursday,
July 22, 2004
Attachment A:
Exterior Walls: Delete "Wood clapboard siding and wood trim (color to be determined) over gypsum
Replace With: "Painted pine clapboard siding, smooth side
out and painted pine trim (color to be determined).
Add after Exterior Walls:
Interior Wall Coverings:
Smooth taped and painted ½" sheetrock walls, 2 coats of paint
Stained and polyurethaned wood moulding
Package, including crown celing moulding
Sincerely,
Richard Guthrie
Technical Purchasing Agent
RDG:cc
cc: RFB File
Sincerely,
:cc
cc: RFB File