PCard Program
Introduction
The University of Maine Purchasing Card (PCard) Program is designed to
improve efficiency in processing purchases of low dollar value. The
PCard is a VISA credit card and can be used to make purchases with any
merchant that accepts Visa (including on-campus sites such as the
Bookstore and Computer Connection) unless such a purchase is restricted
by University policy. Many suppliers with whom you currently use a
purchase order will accept the PCard.
To join the PCard program:
• Read the
PCard Manual,
APL Section VII-C
and OMB
Circular A-110
• A
Department
Entry Form (1 per department) must be
completed and signed by the department head - This form must accompany
the first Cardholder Application for a department or be completed after
any departmental changes
• A
Cardholder
Application must be filled out for each new cardholder
• Send the completed forms to Leota
Arsenault in the Purchasing Department, 5765 Service Building
PCard Forms
and Procedures
Department Entry Form
(.doc)
Individual
Cardholder Application (.doc)
Record Keeper's Responsibilities
(.doc)
PCard Substitute
Documentation
(.doc)
Disputed Item Form
(.pdf)
PCard Order Log
(.pdf)
Cardholder Credit Limit Changes
(.doc)
Temporary Cardholder Credit Limit Changes
(.doc)
