Guide to Campus LivingUniversity of
Maine
Guide to Campus Living
Residency Requirement
Residence Hall living is an integral part of the college
experience. Research has shown that students who live on campus
during the first year of college are more successful in academic
studies and are more likely to remaining in college until
graduation. It is the intent of the University of Maine,
Department of Residence Life Staff to promote student success by
providing invigorating and active campus living environment.
Special attention is paid to first-year students who live in the
First Year Residential Experience which is described in more
detail at
http://www.umaine.edu/studentaffairs/connections.
Good Value
Living on campus is an excellent value. Living on campus connects
students with the university in a way that most off-campus
locations cannot. Living in a residence hall allows students to
live where all the academic, social, and sporting events take
place. Students also may take advantage of, low-cost laundry
facilities, the recreation center, study lounges, an internet
connection in their own room and free movie theatre events at the
Memorial Union and Maine Center for the Arts. On-campus students
have no monthly cable bills to pay, meals to prepare, or pots and
pans to wash. There are incredible opportunities for
entertainment, involvement and fun on campus. Check out these
opportunities at
http://www.umaine.edu/campusevents/services/index.htm.
Parents
Your support is key to helping your student achieve their academic
potential at the University of Maine. Are you or your incoming
student concerned about requesting a room or a roommate? Perhaps
you are concerned about what is available for food venues on
campus. We are eager to help you in any way we can. If you have
any questions or concerns that the web site cannot answer, please
e-mail us or call the Office of Housing of the Department of
Residence Life (207) 581-4801 or
http://www.umaine.edu/housing.
Housing
There are six residence halls that are part of the First Year
Residential Experience (FYRE). Upper-class students can sign up
for rooms in buildings not designated for first year students.
There are some additional requirements for living in other places
on campus. For example, to be eligible for housing in student
apartments one must have completed at least 40 academic credits by
December of the previous year.
Housing Application
The University of Maine uses an online application for housing.
Once accepted, first-year students are provided the proper
identification numbers to log into the system and sign up for
housing. Upper-class students are provided this information at the
onset of housing registration in the spring semester. More
information can be found at
http://www.umaine.edu/housing.
Room Assignments
During the spring room sign up process currently enrolled students
complete their application and requests online. Typically students
are able to sign up for their current room location. There is a
specific time line for various room options that is made available
on the Housing web site. May 1 is the last date for upper-class
students to sign up for housing in the spring. Following the
upper-class housing sign up process first year students are placed
into the FYRE halls. These assignments are made on a first come
first serve basis. If two new students want to room together it is
crucial to that this information is submitted on the housing
application of both students each indicating the other as a
requested roommate. Both applications should be submitted at the
same time.
Subletting and Unauthorized Use
Students may not sublet, nor allow anyone to live in their
residence hall room who is not assigned to the space by the
Housing office, nor can a student assign his/her contract to any
other person. Residents who allow their spaces to be used in
violation of this provision are subject to a penalty charge. This
charge could be as much as the full room change for each violation
during the period of their contract.
Room Changes
There is a room freeze for empty spaces until after the completion
of the first week of classes. Community Coordinators and the
Office of Housing Services will process requests for moves once
spaces are verified. All students wishing to move should first
seek permission to change rooms by completing a Room Change
Request Form. Students can get these forms from their Community
Coordinator or from the Office of Housing Services. Community
Coordinators are responsible for giving permission to students
wishing to switch rooms person-for-person. Housing Services gives
permission to students wishing to move into empty spaces.
- Person-for-Person Moves: Students agreeing to swap spaces
with each other must have the signature of the Community
Coordinator of their current hall and the signature of the
Community Coordinator in their new hall. By signing the form, the
Community Coordinator acknowledges that both students involved
approve of the change of rooms. Keep in mind that student's assume
responsibility to return their key to their old room, and sign out
their new key with the Community Coordinator of their new
building.
- Moving into an Empty Space: Students must receive permission
from the Office of Housing Services to move to an empty space.
This requires a Room Change Request Form which can originate with
the Community Coordinator or at the Housing Services Office at 024
Androscoggin Hall. Community Coordinators will receive notice from
Housing Services that the empty space has been approved for a
student to move into. Once the Community Coordinator receives this
approval, they will follow the same paperwork steps as they would
for a person-to- person switch.
Double-Single Procedures: Once all student assignments are
completed, some students will find themselves alone in a double
room. After verifying this, Housing Services will send each of
these students an email (with a copy for community coordinator)
asking them if they wish to keep the room as a double room at the
single rate until the end of the current semester. There is an
additional fee, pro-rated for the number of days remaining in the
semester. If the student does not wish to pay the double-single
fee, they will need to consolidate with another student in their
hall. Single fees will automatically go into effect ten (10) days
after the roommate moves out if the student does not work out
their consolidation plan with the Housing Services Office. When
this occurs, the student will be notified of this assessment. For
any questions about this process, please contact the Office of
Housing Services, Hilltop Commons. Office hours are 8:00 a.m. to
4:30 p.m. daily. Tel. (207) 581-4580 or to email your questions:
housing@umerl.maine.edu .
Duration of Contract
Housing assignments are for the full academic year. Students may
not cancel their license during the year unless there is an
academic assignment (student teaching or internship) which places
the student at an unreasonable distance from the campus.
Otherwise, students who leave the halls while still enrolled will
incur a fee.
Residents who officially withdraw from the university and
properly check out from the residence hall are entitled to a
refund of the room and board balance. Students are not considered
withdrawn from the residence halls until all personal possessions
have been removed, and their room key has been turned in.
Check Out Procedure
To properly check out of a residence hall a student needs to
remove all belongings, clean and arrange the room neatly so
that it is ready for the next student who moves into the space.
Once all belonging are removed from the room, the student should
have a resident assistant check out the room and take the key (or
deprogram the Maine Card). Students should also remember to
forward their mail by providing family, friends and solicitors
their new mailing information. If a student does not check out of
a hall as prescribed above the following charges can be assessed
to the student account:
- Improper check out
- Key Replacement
- Removal of Personal Belongings – per hour charge
- Disposal of property
- Room Cleaning – per hour charge
Vacating at the Conclusion of the Semester
With the exception of students residing in continuous housing, all
students are expected to move out of the residence halls within 24
hours of their last exam or 5:00 p.m. on the last day of exams
whichever comes first. In December students in continuous living
halls who are not returning for the next semester must also move
out 24 hours after the last exam or by 5:00 p.m. on the last day
of exams whichever comes first. At the end of the spring semester,
students may remain for graduation if they are graduating or have
a part in the graduation ceremony such as an usher or band member.
Campus Storage
Due to the lack of available space the university does not provide
storage for student's personal items. During move in students
should send home all large items that cannot be accommodated in
the student room. At the end of the academic year students must
remove all personal items from the residence halls. There are
private storage units in the local towns which are available for
summer rental.
Campus Hall Closings
During the year there are certain breaks when most of the
residence halls close. These include: December at the end of
finals and spring break in March. Students needing housing during
the breaks should request one of the following halls Knox Hall,
Hart Hall, Stodder Hall and the DTAV Community.
Students should plan accordingly to be out of the residence halls
prior to the final closing hour.
Hall Closing and Dates
Residence Hall do not close for the October Fall Break or
Thanksgiving Break, however there is a limited number of staff on
campus during these vacations. Many of the residence
halls do close during the December to January semester break and
spring break in March. The halls that close include:
Androscoggin, Aroostook, Balentine, Cumberland, Colvin, Estabrooke, Gannett,
Hancock, Kennebec, Oak, Oxford, Penobscot, Somerset, and York
The dates of these closings are listed below:
Closing for the end of semester break: Friday, December 19,
2008
5:00 p.m. and reopening on Sunday, January 11, 2009 at 12:00 noon.
Closing for Spring Break: Friday, February 27, 2009 at 5:00 p.m. and
reopening on Sunday, March 15, 2009 at 12:00 p.m.
Summer Residence Hall Accommodations
Oak Hall is open to students, for summer housing, who are
taking classes. If a student is taking classes in various summer
terms, they will need to secure housing for each term. If there is
a gap in time between classes, students will need to move out of
the building between sessions.
Contract Changes
University regulations and policies affecting residence hall
licenses are subject to changes and additions. Such changes and
additions shall be officially posted on bulletin boards in each
hall, and on the Housing and the Residence Life Web sites. These
constitute legal notice. The changes and additions become
effective and binding 48 hours after the date of posting or
announcement.
Who is Residence Life?
Residence Life is a department composed of 130 student staff
members (100 of which are resident assistants and 8 are graduate
assistants), 7 Community Coordinators and three student affairs
administrators. The Residence Life Staff works to promote campus
community and support the development of individual students.
Resident Assistants
Resident Assistants (RA) are the primary support for the residents
The number one priority for a resident assistant is to build
community on the floor, then work with other hall staff to
encourage community throughout the building. RAs are typically the
first person a student talks with for roommate conflict resolution
or other problems, and they are supervised by the Community
Coordinator.
Assistant Community Coordinator
Assistant to the Community Coordinator (ACC) is a graduate student staff
member who is supervised by the Community Coordinator. This staff
member will help in the programmatic initiatives of the residence
hall or living learning community. The Assistant to the Community
Coordinator will assist in building coverage and general facility
issues.
Community Coordinator
A Community Coordinator (CC) is a fulltime employee with a
master's degree in Higher Education, Student Personnel or a
related field and supervises a residential complex of
approximately 250 to 500 students. The CC will provide staff
training and development and serve as an advisor to the hall
governing board. The community coordinator will conduct judicial
hearings and assist with conflict management. The CC is directly
supervised by the Director of Residence Life.
Associate Director of Residence Life
The Associate Director of Residence Life works directly with the
living learning communities assisting residential staff to develop
programs and facilitate interaction with faculty and students. The
AD coordinates student staff selection and training for resident
assistants.
Director of Residence Life
The Director of Residence Life oversees all departmental
objectives and initiatives. The director coordinates selection and
supervision of professional staff and reports to the senior
associate dean of students. In an effort to provide a seamless
environment for residence hall students, the director fosters
relationships with other members of the university community
including the faculty.
Special Interest Housing
First Year Residential Experience
The First Year Residential Experience (FYRE) is a collaborative
and enriching experience for first-year students at the University
of Maine. This enriched educational environment will purposefully
provide first-year students opportunities for academic
achievement, social integration, and personal development. Beyond
these vibrant and engaging programs and events, students will be
able to access excellent services provided on site by key UMaine
departments and staff. The University of Maine fully recognizes
the challenges facing first-year students transitioning from high
school to college and will support students in dealing with these
challenges by placing them together in a supportive, enriched and
vibrant community. By doing so, students will be better equipped
and prepared to deal with the academic rigors, social pressures,
and new opportunities available at the flagship institution in the
University of Maine System. The FYRE is designated and structured
to create a learning-centered environment. Program models and
staffing patterns have been configured to support academic
success, social engagement and personal skill development. The
facilities and spaces in the residence halls have been
reconfigured and designed to promote interactions between
students, faculty and other campus community members. Mentoring
and peer facilitation are key mechanisms for student-to-student
learning, and are a regular and scheduled part of the monthly
calendar of activities and events. Quality student spaces and
study times are available throughout the FYRE halls. Most
important, however, is the regular infusion of faculty into the
culture of the FYRE. The FYRE is, therefore, a collaboration
between Academic and Student Affairs that supports new student
success and connection in-class and out-of-class experiences for
first-year students. The FYRE environment features cutting-edge
programming and exceptional student services. The goals of the
FYRE fall into three broad categories: academic achievement,
social integration, and student development.
Specifically, goals of the FYRE include:
- Increased student-to-student interactions;
- Increased student-to-faculty interactions;
- Improved student environments in the halls;
- Reinforcement of student academic endeavors;
- Stronger student study skills and habits;
- Increased opportunities for altruism, activism and citizenship;
- Increased social engagement opportunities between students and
between students and faculty;
- Promotion of diversity, and discussions around racial, ethnic
and social issues;
- Increased opportunities for mentoring, tutoring and other
connections between students: and
- Support for UMaine traditions, history and lore.
UMaine's FYRE is located in the following halls: Androscoggin,
Cumberland, Gannett, Knox, Oxford, Somerset and within the Honors
Complex of Balentine/Penobscot. These halls are located near each other, near existing
dining commons and the new Student Recreation and Fitness Center.
Because of these factors, the Stewart and Hilltop Complexes create
a unique and supportive environment for the FYRE. Further, the
FYRE features two living learning communities: S-Cubed (support
for Science Students) and Innovations and a number of theme living
environments.
Innovations
Want to get a head start on being an innovator and leader on
campus, in your career and in you community? The
Innovations Living Learning Community is for people who want to
blaze new trails, start a business or community service someday,
invent, create, and innovate. In Innovations you'll learn
how to take your great ideas for new inventions, services and
creative projects and turn them into real life opportunities.
You'll also live with other students who share your passion for
making a difference, and you will get to work with people to
help you be a successful student and innovator!
S^3 (Support for Science Students)
The Support for Science Students (S^3) Living Learning Community
is a program designed to promote a sense of community and
cooperation amongst first year students majoring in the science.
Students from a wide variety of science majors live together,
which provides them the opportunity to interact with one another
both inside and outside of the classroom. The S^3 LLC
offers a variety of social and academic activities including
movie nights, faculty lectures and volunteer opportunities.
Students involved with S^3 have access to tutors in a variety of
subject areas, and also have the opportunity to participate in a
research experience with faculty members in their field for
credit. The ultimate goal of S^3 is to help science
student form support systems that will last throughout their
careers here ate UMaine.
Engineering Living Learning Community
First year engineering students have the opportunity to live
together in the Engineering Living Learning Community, providing
them the unique experience of engaging with their peers both
inside and outside of the classroom. Students from all majors
within the College of Engineering live together, offering them
the opportunity to collaborate and network with one another.
Students in this program are able to form study groups within
the residence hall and can also take advantage of student tables
and tutoring opportunities in the nearby Hilltop Commons.
A variety of social and academic activities are offered to
engage the engineering students, including video game
tournaments, collaborative events with student engineering
organizations on campus and volunteer opportunities.
Honors Community
The Honors College at The University of Maine provides a unique
opportunity for a community of approximately 650 motivated
student to investigate diverse academic areas of the University,
to be challenged in a supportive intellectual environment, and
to critically engage fellow students as well as enthusiastic,
distinguished faculty in thoughtful, provocative discussion.
Honors student can sign up to live in Balentine, Colvin or
Penobscot Halls. However, not all honors student must
reside in those specific halls.
Quieter Living
Some students are looking for a residence hall area where there
are extensive quiet hours. Students find that this is the
best environment for them to study, relax and excel
academically. Cumberland Hall is just that type of
environment. Students have quiet hours beginning at 7:00
p.m. Sunday through Thursday nights ending at 7:00 a.m. the
following morning. Weekend Quiet Hours are from 10:00 p.m.
on Friday and Saturday nights ending at 7:00 a.m. the following
morning.
Outdoor Adventure – for students who enjoy the great outdoors
The Outdoor Adventure theme housing is designed for students who
enjoy participating in a wide range of outdoor activities.
The Residence Life staff promotes outdoor activities on campus
and throughout the State of Maine by working closely with Maine
Bound. Student can participate in hiking trips to Acadia
or other regional state parks, go cross country skiing, white
water rafting or many other fun trips. The best part is
all of your neighbors are interested in the same outdoor
activities that you are so you can plan your own adventures!
The Well – (for healthy substance free living)
The well has been designed with students looking for an
environment which supports six areas of personal wellness we
call the SPICES: Socially active, Physical dimension,
Intellectual curiosity, Career development, Emotional
well-being, and Spiritual purpose and philosophy. In the
Well a group of students, staff and faculty meet monthly to work
on programs and activities for the community. The group
outreaches to the community to assist in planning of these
events. You will find a student run yoga class,
collaborative programs with student organization like the
Nutrition Club, and a wide variety of other programs to support
student development. The substance free living component
make this a truly healthy living environment.
General Move in and Policy Information
When do you move in?
For all first year students move in day is Friday, August 31,
2007. There will be nearly 2000 students moving in at the same
time, so it is crucial that you follow some simple guidelines to
getting cars unloaded and items moved into the halls. You will
notice that there are signs along the campus roads directing you
to your residence hall. Upon arrival a campus guide will help you
to unload your vehicle and label your items. There are a number of
students called P.A.W.S. who will also be available to help carry
items up to the room. As soon as the car is empty you will be
asked to have one person remain with the student belongings and
someone else will need to move the car. Please be sure to be
patient, it might be a little slow going at different times – but
you should find this to be an organized process overall.
What to bring for your residence hall room
For move in day you may want to bring a moving cart or dolly to help in getting larger items to your room. You will need to
bring bedding (mattress pad, comforter, pillows, sheets etc) for a
twin long bed. (Nearly 75 % of the residence hall beds are the
long size mattresses therefore you are better off bringing extra
long twin sheets which are 80" in length). Crates to stack clothes
or books and other items in your closet or under the bed are a
great idea. Toiletries, including a shower caddy to carry back and
forth to the bathroom is helpful. Don't forget towels and flip
flops. A laundry hamper of some kind, along with laundry soap are
necessary.
Most students also bring a stereo, television, video game
equipment and clock. First aid supplies are essential, as are
small kitchen items such as plates, cups and bowls. Most students
want to decorate the room to match their personal taste. Consider
items that should be left at home before you pack to come to
campus.
Refrigerators and Micro-Fridge Units
Students are permitted to have one refrigerator per residence hall
room. This unit should not be more than 4 cubit feet and must be
UL or FM approved, drawing no more than 10 amps and properly
grounded. The university will provide grounded outlets. To have a
microwave in the room, students must rent the Micro-fridge unit
from the appropriate vendor (University Electronics @ 1-800-262-0101). This unit allows for the safe
draw of electrical power to the student room. Students may not
bring a personal microwave unit to the halls.
Extension Cords
A 15 amp UL approved power strip with surge protector is permitted in the residence halls. If extension cords
are used, only the 3-pronged variety are allowed. Power strips and
cords of this type are available for purchase at the university
bookstore or at most department stores.
Items to Leave at Home
University residence halls are built to house a number of students
and it is not always easy to accommodate everyone's personal
choices. For safety and security reasons there are some items
that should not be brought into the halls. Halogen lamps,
octopus lamps, and neon lights are fire hazards and are
not permitted. For everyone's safety toasters, toaster ovens,
any appliance with an open flame or coil, electric fry pans,
George Forman type grills and fryers are not permitted in the
residence halls. Personal lofts are not able to be built in
student rooms.
Apartment Living (DTAV/Patch)
There are some differences in the acceptable appliances when
living in apartment housing. Students in the apartments
may have a toaster, coffee maker, or electric frying pan.
However, they may not bring additional refrigerators and
microwaves are provided so students may not bring one to the
apartment.
Fire Safety
The Orono Fire department in conjunction with the University of
Maine holds a fire drill at the beginning of each academic year in
all residence halls. When a fire alarm sounds all students should
evacuate the building. Close windows and close and lock the room
door when exiting. Leave the building in an orderly fashion
through the nearest exit. Entering the building should not be done
until the Fire Department clears the way for occupancy. If a
student is not able to leave a room due to smoke or fire, they
should call 911 and give the specific location. Students who need
an elevator for building exit should talk with the Residential
Life Staff at the beginning of the year. The staff will assign a
stairwell location where the student should wait for fire rescue
staff. Once this is arranged fire rescue staff will always enter
the building and go directly to that location to assist the
student in exiting the building.
Tampering with or pulling a fire alarm maliciously is a
criminal act. Tampering in any way with fire safety equipment
which includes smoke detectors, sprinkler systems, exit lights,
and fire extinguishers is a violation of the student code of
conduct. Alarms activated by student error such as cooking, do
occur and students can be responsible for the cost of cleaning or
repair beginning at $100.00. If this is a continuous behavior on
the part of an individual student, then the student is billed for
restitution. The cost of this is a minimum of $400.00 per alarm.
Flammable Items
Grills, gas, charcoal and lighter fluids, fireworks, etc, cannot
be stored or used in the residence halls or in close proximity to
the residence halls. The university has grills that students can
use which are placed a safe distance from buildings. Candles and
incense are prohibited in all residence halls including student
rooms and public lounge space.
Air Conditioners and Fans
Due to the constraints of power and the inability to certify that
the equipment is secured properly students are not permitted to
have air-conditioners in student rooms. Students may have fans as
long as they are UL certified.
Weapons
Guns and ammunition of all kinds are prohibited from residence
halls and campus apartments. This includes but is not limited to
air soft guns, paint ball guns, pellet guns and bb guns. Bows and arrows, hunting
knives and ammunition are not permitted at any time in the
residence halls and campus apartments. Any of these items must be
stored at the Public Safety Building and retrieved only when
exiting campus.
Loftable Furniture
Lofts are beds that sit up above the floor giving students more
usable floor space to store desks, dressers etc. At the University
of Maine, The Property Management Office has loftable beds
available in many student rooms. Each year more of these beds are
added to the system. For safety reasons students are not able to
build lofts in their rooms.
Windows and Screens
All resident hall rooms come equipped with window screens. These
screens are in place to prevent bugs and other debris from
entering a student room when window are open. Screens should never
be removed from the frame or student window. Windows may not be
used as an entrance into or exit out of the student room. Throwing
items out of a student room is a danger to all students. In
addition no furniture or decoration should
hinder the exit of your room. There must be a minimum unobstructed
pathway of 28 inches.
Wall and Window Decorations
Students enjoy decorating the residence hall rooms to express
their individual tastes. Keep in mind that no one should put
holes in the walls to hang materials. There are a number of
items that
can be used which are removable without damage to the wall or wall
surface. Windows may have items placed on the glass as long as
they are removable and do not cause any permanent scarring or
damage. Wall tapestries are able to be hung in a student room as
long as it is no larger than 4 feet x 6 feet, and only one per
wall may be hung in the student room. Tapestries may not be
attached to ceilings and nothing may cover the smoke detectors
and/or sprinkler heads. No lights, ceiling fans, or other
electrical appliances can be hung on the ceiling or interior
walls.
Pets/Service Animals
Pets are great at home, but not in the residence halls. The
university does not permit students to have pets in the residence
halls other than fish which can be contained in a 10 gallon or
smaller tank. This includes pets belonging to outside guests.
Animals trained to assist persons with documented disabilities are
qualified as service animals and may be permitted when authorized by
disability services.
- Service animals must be able to be recognized as such by
others, therefore they must be in the immediate control of the
person to whom they are of assistance. They must not be treated so
that they are viewed by others as pets and not as a service
animal. They may not be allowed to be treated as a pet by others.
- Service animals must be in good health and current with all
required vaccinations.
- Because of health standards, they must be kept clean at all
times and it is the responsibility of the student to make the
necessary cleaning and grooming arrangements. Residence hall
facilities such as showers, sinks, tubs and the like which are
provided for common use of other residents may not be used for
this purpose.
- They must not be an undue annoyance to other residents
(excessive noise, smells, physically threatening,
etc.) nor cause damage to the property of others or wear or damage
to university provided property nor the result of ordinary use or
reasonable under the circumstances.
- If the accommodation to the student of the service animal
becomes unreasonable by violation of this policy, or becoming a
health threat (allergies, etc) disability or safety concern to
another, the student must cooperate with residence life staff to
resolve the conflict. This may require a change in housing
arrangements including discontinuance of the accommodation,
reassignment to another room, residential unit or residence hall.
Your Mailing Address and Phone Number
Your mailing address is determined by the room and hall in which
you live at the University of Maine. So a student living in 205
Kennebec Hall would have the following address:
Joey Student
University of Maine
5742 Kennebec Hall Room 205
Orono, ME 04469-5742
The United States Post Office (USPS) delivers mail to the
campus, where it is sorted and forwarded to your residence hall.
Residence hall staff then sort the mail and put in student
mailboxes. Packages sent through USPS are handled the same way.
However, packages sent through UPS, FEDEX and other mailing
services are delivered only when the student is available.
Students may need to make special arrangements for pick up from
these companies if they are not in the hall when the company
attempts to make delivery.
Phone
Every student room has a phone line with voice mail available to
students, however the phone is not provided. To find out your room
phone number, you are able to access it through the University
Phone Directory printed yearly, or through the campus operator by
dialing 66 from any on campus phone and (207) 581-1110 from an off
campus phone. The residence hall phones allow a student to make
local area calls at no charge. However, for long distance service,
students should have a phone card. There is voice mail on each
room phone and students can access this service by dialing 1-3000
on campus or 1(207) 581-3000 from off campus.
Will I need property insurance?
The University of Maine does not carry insurance protecting a
student's belongings. You should check to be sure that the items
brought to campus are under coverage with the parents/guardian's
homeowner's policy or a separate personal property policy. It is
also recommended that you engrave items with a personal number,
and record this along with the serial number of those valuable
items brought to the residence halls.
Residence Hall Lobby and Lounge Usage
Residence hall lobbies and lounges are reserved for residence hall
students' use only. University organizations may not reserve or
meet in any residence hall lobby or lounge, nor may a resident of
a residence hall reserve or meet in their hall lobby or lounge for
the specific purpose that supports a University organization. All
lobby or lounge programs or meetings should be sponsored by a
Resident Assistant, Community Coordinator, Assistant Community
Coordinator or Community Governing Board Member.
Solicitation
The university expects each resident or visitor to respect the
privacy of other residents. Therefore commercial endeavors either
directly or indirectly by outside vendors are not permitted.
Fund-raising events, including charitable drives may be initiated
and held by the CGB when approved by that body and authorized in
writing at least 10 days in advance by the community coordinator
in consultation with the Director of Residence Life.
Such events must be intended primarily for the residents of that
residence hall area and directly sponsored, implemented, staffed
and fully controlled including advertising and handling of monies
by that hall governing board in conjunction with its advisor.
Funds raised must be deposited in the hall account through the ROC
financial vice president. Disbursements must then be made
according to university procedures. No student may represent any
outside agency or campus organization in selling or distributing
products or services in the residence hall. Students shall not use
nor permit their rooms to be used for any sales.
Posting Materials in the Residence Halls
- The Office of Residence Life must approve all posters and
flyers prior to posting in the halls.
- Once materials have been approved the organization must
count and label them as ready for delivery. Posters can be clipped in
batches of eight for each residential complex.
- Notices of items for sale (personal property), lost and
found, rides needed etc may be posted in the halls by hall
residents if they are approved by the Community Coordinator, and
if the words and graphics are appropriate for community display.
- Failure by an organization to follow the procedures for
posting materials may result in refusal to continue posting
materials received from that organization. The hall staff or
students may refer any infractions to the Community Coordinator.
Courtesy Hours
Courtesy hours are in effect 24 hours per day. This means that as
a member of the residence hall community I am expected to refrain
from noise which is a disturbance to another member of the
community. If I should be asked by any community member, I am
expected to lower the volume of the noise.
Quiet Hours
Quiet hours are those periods when the noise level is restrained
to provide an acceptable atmosphere for study and sleep for
students within the confines of their rooms. In keeping with the
spirit of this objective, certain limitations on student
activities are essential to protect the rights of others. This
means that noise should not be heard outside of a student's door
or in adjacent rooms where others may be disrupted. Stereos, video
games and televisions should be at a lower level so as not to be
heard outside of the student room, or played out open windows.
Quiet hours are as follows: Beginning at 10:00 p.m. until
7:00a.m. the following morning Sunday night through Monday morning
and 12:00 midnight through 7a. m. the following morning for both
Friday and Saturday.
Quieter Living Sections
Quiet Living Sections are floors or halls where students wish a
more extensive number of quiet hours. This means that students
observe an additional number of hours where noise is restricted.
While any hall can vote to extend quiet hours, in the quiet living
sections additional hours are put in place for the year. These
hours begin at 7p.m. and end at 7a.m.Sunday night through Friday
morning. Weekend hours begin at 10p.m. and end at 7:00a.m. Friday
night through Sunday morning.
Quiet Hours for Finals Week
Quiet Hours 24 hours a day are in effect every semester beginning
the Saturday prior to final exams and concluding when the
residence halls close for the semester. All students and their
guests need to honor quiet hours. Disruptive behavior may result
in disciplinary action which may include being asked to leave the
hall.
Substance Use
Alcohol – State and federal law prohibits the use of alcohol by
anyone under the age of 21. In compliance with these laws, the
University of Maine does not permit the use of alcohol by anyone
under the age of 21. Students over the age of 21 cannot furnish a
place for underage students to drink and cannot provide alcohol to
students under the legal drinking age. Alcohol can be consumed by
students of legal drinking age in an individual student room.
Students may not possess or consume alcohol in public areas, which
include residence hall lounges, stairways and hallways. If neither
occupant of the student room is of legal drinking age then the use
of alcoholic beverages in that room is prohibited. This includes
when a guest of legal age is visiting, the guest is not permitted
to possess or consume alcohol in the room. These are violations of
the student code of conduct.
Common Source- Students of legal drinking age are not permitted to
have a common source of alcohol in the residence halls. This
includes but is not limited to punch bowls, barrels, kegs,
kegorators, beer
balls etc.
Drug Use
Students using a prescription drug should not allow anyone else to
use this medication. Sharing or selling of these drugs is illegal.
Use or distribution of illegal substances is not permitted, and is
a violation of the Student Code of Conduct.
Drug paraphernalia is not permitted in any university
residence. This includes but is not limited to bongs, pipes,
water pipes, Hookah and scales. Possession of these types of
items is a violation of the Student Code of Conduct and will be
reported as such.
Tobacco Use
All of the University of Maine residence halls are tobacco free.
This includes the use of any tobacco product. Smoking is permitted
at certain areas outside of the buildings where there is a
receptacle for proper disposal. These receptacles may not be moved
by students or guests. Students and guests are responsible for
proper disposal. Smoking is not permitted within 30 feet of
building perimeters including entrances.
Gambling
Gambling or participation in games of chance on campus for money
or other things of value is prohibited except as provided by law.
Visitation and Guests
Students should feel as if they can welcome a guest to their room
for a visit. However, prior to such a visit the resident should
discuss time frame and expectations of such a guest with their
roommate(s). No student can refuse to allow a roommate to have
guests and then invite his/her friends to visit. A guest is
defined as someone who does not live in the particular hall where
they are visiting. A residence hall student from one hall is
considered a guest in another hall. There are some simple
guidelines to follow once roommates agree to a guest being in the
room. First, no guest can remain in the student room for longer
than 2 consecutive nights in any given week. A guest should not be
here for two nights every week. Guests should be escorted through
the halls by the host and are expected to follow all
university/residence hall policies. Guests of the opposite sex
should be using the appropriate restrooms or the public restrooms
in the lobby of the residence halls.
Residence Hall Room Entry
It is the policy of the university to ensure that students'
privacy in their residence hall rooms is consistent with the basic
responsibilities of the institution to fulfill its educational
function and to conduct day-to-day operations. The
responsibilities of the university require the reservation of a
reasonable right of entry into student rooms to assure proper
upkeep, to paint, to repair, and to provide for the health and
safety of all residents in a residence hall, and/or to investigate
when reasonable cause exists to believe that a violation of
residence hall or other university regulations is occurring within
student rooms. As an occupant of a room, a student is responsible
for its upkeep and is liable for damage to or loss from the room.
Room Inspections by Residence Life Staff
It is the policy of the university that residence hall staff will
enter student rooms for room inspections. These are routinely
scheduled and included in the in the room and board license
agreement for all residents . Notification of general dates will
be posted at least one week in advance in residence hall First Class folders. These
inspections are intended to identify damage or conditions
potentially harmful to the safety of the residence hall and/or the
health of its residents. Inspections of this nature are scheduled
at least once per semester. Residents will be notified immediately
of any violations and asked to correct the violation immediately.
Inspections are also done at the close of the residence hall prior
to every institutional break. These inspections are done to be
certain that there is no violation which can result in damage to
a hall during the closing (example: windows open that could cause
pipes to freeze in cold weather).
Entry into a student room may occur when there is a clear or
apparent emergency, such as fire, serious illness or injury, or
where danger threatens persons or property. Staff may also enter a
student room when they residents have extended an invitation for
them to do so.
Entry into Student Rooms by Guests
Anyone not registered to live in the residence hall rooms would be
considered a guest. As such entrance to that room would be
permitted only at the invitation of the residents of the room. Any
guest (including family members) will need to be provided access
by the occupying resident.
Mission Statement
The Property Management Division of Auxiliary Services is charged
with making on-campus living the style of choice for students
attending the University of Maine. The condition of your rooms and
buildings are paramount in this effort and we strive to make your
living experience a memorable one.
Scope of Service
Property Management services the residence halls and dining
commons, The Marketplace, Union Central, Student Service Center,
Catering, the University Bookstore, Printing Services, Cutler
Health Center and University Park. There are 17 residence halls
and one village complex. The halls are Androscoggin, Aroostook,
Balentine, Colvin, Cumberland, Estabrooke, Gannett, Hancock, Hart,
Kennebec, Knox, Oak, Oxford, Penobscot, Somerset, Stodder and
York. The village complex is Doris Twitchell Allen Village (DTAV)
which consists of five buildings: Baumann-Nelson, Chandler, Lown,
Smith and Patch.
Custodial Service
Custodial Services employ three Building Events Coordinators (BEC)
who are assigned one of three areas. Each BEC has a custodial team
leader who works with them to help oversee the area and the staff.
They are responsible for cleaning all the areas serviced by
Property Management. Custodial Services provides for the cleaning
and the transportation of recyclables, supplies and materials and
departmental furniture. The custodian monitors and reports issues
involving maintenance or damage. The staff is trained in biohazard
clean-ups, and the use of environmentally friendly cleaning practices.
- Hours of operation: Custodial Services is available for
routine services to the residence halls 5 days per week Monday
through Friday.
- Office hours are 6:00 a.m. to 2:30 p.m. Monday through
Friday.
- To contact the Custodial Services Supervisor, please call
581-4850.
Painting Student Rooms
Students may be allowed to paint their own rooms with the approval
of Property Management. If a student is interested in painting
his/her own room, he/she should inquire at the office at 158
Estabrooke Hall. There are eight different colors a student can
choose from. The paint and painting supplies will be delivered to
the room when the students are ready to paint. Painting of
woodwork, doors and hardware and use of borders, adhesives and
other designs are not permitted. Rooms that have been recently
painted will not be approved for students to repaint unless there
are extenuating circumstances.
Painting Public Areas of Residence Halls
The Community Governing Board (CGB) may request approval to paint
a public area mural representing a particular community. If
someone is interested in painting a mural that will represent the
interests of the hall then the first step is to meet with the CGB.
The CGB will determine if this is something that the hall wishes
to pursue and then contact Property Management for approval
(581-4444).
Recycling and Energy Conservation
Recycling in Your Residence Hall: Recycling can be easy and
convenient. Each room has a recycling container. Just place all
your items there and sort them when your are ready to discard
them. In the basement of each there is a recycling room where you
can deposit cardboard, returnables, glass, tin, #2 plastics,
batteries, ink cartridges and plastic bags. Each floor inside the
student lounge, there is a receptacle for recycling all kinds of
paper. Remember that recycling is the best thing we can do to
diminish the environmental impact on our planet.
Energy and Water Conservation: These are both very valuable
resources which should not be wasted. Be sure to unplug items not
in use that are drawing wasted power such as computers and phone
chargers. Shut off lights and televisions or stereos when you
leave the room. In the winter be sure that you close the windows
tightly and use the room thermostat to keep the room a comfortable
temperature. Try to cut a couple of minutes off your shower time
to conserve water. Also, don't run water consistently while doing
things like brushing your teeth, shaving or washing dishes.
Vendors and Contracted Services
Pest Management
Property Management proactively works to control pests in the
residence halls. However students play a significant role in
keeping pests out of residence halls. Room cleanliness is
essential when it comes to pest management. Making sure to empty
trash regularly and remove open food containers from the room
immediately after use are the most proactive ways to avoid pests.
Collecting empty cans can attract pests very quickly. There are
recycle rooms in every residence hall where cans and other recycle
materials should be placed. The Property Management Office
currently has a contract with Proactive Pest who implements an
Integrated Pest Management System to regularly inspect and spray
all the residence halls for ants, beetles, silverfish and
cockroaches. Modern Pest also services the halls on a weekly basis
for any other issues that may arise concerning pests. Any request
for special pest control services should be directed to the
Property Management Office at 581-4444.
Know your pests. If you would like information on any of the
following pests, or treatment of them, please contact Property
Management at 581-4444, (a) Ants: crazy ants, field and yellow
ants, little black ants, thief ants, pavement ants, pharaoh ants
(b) Bed Bugs (c) Fruit Flies (d) Beetles (e) Silverfish (f)
Cockroaches (g) Rodents
Elevators
Stanley Elevator currently services all of the elevators on
campus. If the elevator in your building is not working properly,
please submit a maintenance request or call us at 581-4444 to
report the problem. Jumping in and overcrowding an elevator is
known to cause serious damage. When this happens the cost of the
repair is paid for by the students involved or the residents of
the residence hall. If an elevator is stuck, do not attempt to
open the doors from inside. Always push the safety call button for
the police department who will then contact the appropriate
individuals for repair.
Property Management contracts with the following outside
vendors to provide washers and dryers, soda vending machines and
food vending machines in the residence halls. Here is how to
report a problem with one of these machines:
MicroFridge - vendor University Electronics
Call 1-800-262-0101 Washers and Dryers – vendor MacGray
Call 581-4444 for on campus request
Call 1-800-622- 4729 – this number is always called if the problem
results in loss of money from a washer or dryer
Soda Vending Machine
Call 581-4444 for on campus request
Call 942-5546 this number is always called if the problem results
in loss of money from the soda machine
Food vendor: Athearn Food Products
Call 581-4444 for on campus request
Call 1-800-649-1931- this number is always called if the problem
results in loss of money from the food vending machine.
Heating and Ventilation
Property Management works closely with Facilities Management and
the steam plant to provide proper heating and ventilation in the
residence halls. There is an initiative within the department to
provide individual controls in each student room. At this time
Knox Hall, Oxford Hall, Somerset Hall, Hart Hall, Gannett Hall,
York Hall and Stodder Hall all have individual controls. For
students living in control rooms, it is very important to keep the
windows closed, the radiator turned on and keep items from
blocking the radiator during the heating season. Heating problems
may be reported by submitting a maintenance request or by calling
the Property Management office at 581-4444. During the break
closings the temperature in closed buildings is reduced to 52
degrees.
Pianos
Pianos are located in common areas of most residence facilities.
They are maintained on a biannual maintenance schedule. If
additional maintenance or tuning from student misuse is necessary,
it may be charged to the hall as part of common area damage. The
pianos should not be moved as this will result in additional
tuning and maintenance charges. Pianos may not be used after quiet
hours in any halls.
Furniture and Hardware
The furniture typically provided for each residence hall room
consists of a bed, mattress, desk, chair, bureau, and trash can
for each resident as well as window blinds. All furniture must
remain in the student room. Storage is not available in the halls.
Students who move furniture out of their room do so at their own
risk. If the furniture is missing or damaged at the time the
student moves out, the student can be charged for the repair or
replacement cost of the item. Do not place furniture in the
hallway as it is not only a safety hazard but damage or loss of
the furniture may result. For safety reasons students are not able
to bring or build lofts in university residence halls.
Bicycle Storage
Bikes are a great way to get around campus and around town. Every
residence hall has at least one outdoor bike storage unit. Some
halls do have an indoor bike storage room. Bikes can not be stored
in lounges, hallways or stairwells for fire and safety reasons. If
bikes are found in these areas, they will be removed and the cost
of removal will be assigned to the owner. All students are
responsible to bring locking mechanisms to secure
his/her own bike. Contact Public Safety to register your bike on
campus.
Residents On Campus (ROC)
ROC is the student organization which promotes residence hall
unity and pride. This organization has been in existence more than
15 years. The executive board is comprised of six members and an
advisor. The board members are president and vice president, vice
president for programming, vice president for finance, secretary
and national communications coordinator. The president and vice
president are elected positions and the remaining board members
are appointed with the consent of the general assembly. The
general assembly consists of the executive board and a
representative from each residence hall. ROC, as an organization,
works with Residence LifeStudent Government to help students
be successful at the University of Maine. There are a number of
program options that are hosted or sponsored by the organization.
Students are able to bring issues and suggestions to the board so
that they are heard by the campus at large. In addition, the vice
president of ROC has a seat on Student Government to ensure strong
communication between the two organizations. The most important
function of ROC is to clearly represent the needs and issues of
the residence hall communities. There should be an open line of
communication between the executive board and the student
population. The General Assembly meetings are scheduled prior to
the opening of the fall semester and continue throughout the year
at that time. These meetings are open to the public and residence
hall students are encouraged to attend.
Community Governing Boards (CGB)
Every residential community has a group of students who are
elected by residents as the executive members of the Community
Governing Board. Within the community there is a president, vice
president, a secretary, and a financial manager. In addition there
is a ROC representative for each hall that makes up the
residential community. These individuals meet weekly in the
general assembly to vote on campus issues presented to the
assembly.
Each week the executive board for the residential community meets
with the advisor (the community coordinator) and then holds an
open meeting for all members of the community. Many times
different hall communities work in conjunction with other
communities to present larger scale programs.
University of Maine System – Student Code of Conduct
The following link will connect you with the student code of
conduct information
http://www.maine.edu/pdf/06-09conductcodebookcleancopyfinal052206.pdf
Campus Offices and Phone Numbers
- University Maine Police Department 581-4040
- All emergency calls including fire and ambulance 911
- Division of Student Affairs 581-1406
- Residence Life Office 581-4801
- Connections Office 581-1405
- Campus Recreation 581-1082
- Campus Activities Board 581-1793
- Residents On Campus 581-1760
- Counseling Center and Peer Education 581-1392
- Cutler Health Center 581-4000
- Property Management Office 581-4444
- Housing Office 581-4580
- Dining Services 581-4706
Academic Colleges
- Business Public Policy and Health 581-1968
- Education and Human Development 581-2441
- Engineering 581-2216
- Liberal Arts and Sciences 581-1954
- Natural Sciences, Forestry and Agriculture 581-3202
- Tutor Program 581-2351
- Writing Center 581-3828
