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Leader Resources
Advisor's Corner
Useful links
Student Handbook for
Organizations
Travel and Expense
Reporting Policy
Student Government, Inc.
(currently under
construction)
How To Plan A Program
(this includes
information on funding
sources)
How often is a
student organization
required to file an
update form?
Every time there is
a change in leadership
in the organization, for
example when new
officers are elected or
when the advisor
changes, or every fall
semester, whichever
comes first.
Where is the club
update form?
Student
Government, Inc., in the
Wade Center (150
Memorial Union) and the
Vice President for
Student Organizations in
161 Memorial Union can
furnish you with a copy
of the club update form.
What are the benefits
of University
recognition for an
organization?
1.
Use of The University of
Maine’s name as part of
group’s designation (ex.
UMaine Fishing Club).
2.
Listing of the
organization’s name in
the Student
Organizations database.
3.
Apply for student
organization office
space in the Wade Center
for Student Leadership
(space is limited).
4.
Utilize the University
mail service and to
maintain a mailbox in
the Wade Center for
Student Leadership (See
the Assistant Director
of Campus Activities for
Student Organizations
and Greek Life in 160
Memorial Union for more
information).
5.
Use of the University
facilities, equipment,
and services, as
available and according
to prescribed policies
and procedures.
6.
Apply for funding from
the applicable student
government under the
policies and procedures
set forth in that
student government’s
constitution and bylaws.
7.
Request professional
advising and other
services from the Office
Campus Activities,
Student Organizations,
and Greek Life.
8.
Collect reasonable dues,
fees for service,
sponsor fund-raising
events, and solicit
funds according to
University policy.
9.
Receive awards or honors
presented to college
organizations
and members.
10.
Be listed in
University/student
publications.
11.
Participate in
University/student
activities.
12.
Distribute literature
and organizational
materials according to
established University
policies and procedures.
13.
Request assistance from
the Department of Public
Affairs to promote
organizational
activities.
14.
Post materials on
designated University
bulletin boards within
the parameters of
existing guidelines.
I'm an Advisor...but
what does that mean?
The function of an
advisor is to serve as a
resource person. Both
the extent and nature of
this person's work will
vary depending on the
kind of organization.
Every student
organization must have
an advisor in order to
be officially
recognized. Advisor’s
responsibilities
specifically include:
§
Meet at least once a
semester with the
executive board or
officer group and inform
them of institutional
matters;
§
Attend full
organization meetings
periodically, but not
less than once a
semester;
§
Advise delegations
regarding trips to
conferences, business
meetings, and so on;
§
Respond to concerns from
the members about
officer elections,
transition, and the
group’s development;
§
Provide background
history and
institutional insight as
appropriate;
§
Hold at least one
goal-setting or
assessment meeting for
the executive board,
officer group, or
membership at least once
annually;
§
Monitor and advise risk
management decisions and
practices;
§
Become familiar with
events and activities
sponsored by the group
to assure adherence to
state and university
policies;
§
Help the group achieve
its goals by sharing
expertise, insight,
ideas and making
recommendations when
appropriate;
§
Help members to develop
self-responsibility and
self-discipline.
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